Job Description

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Job Advert Summary

Hello Group is seeking to appoint a dedicated Personal Assistnat to the Managing Director. We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our Director in both professional and personal administrative capacities. This role is essential for maintaining smooth operations, as it involves managing schedules, coordinating meetings, and handling various tasks. This position offers an excellent opportunity for individuals looking to advance their careers within an administrative role in a dynamic and fast paced environment.



Hello Group is a South African company with a

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mission: to create game-changing integrated consumer and business services for migrant and marginalized communities. Our focus is on providing low-cost, easily accessible, and simple-to-use financial solutions, all powered by cutting-edge technology.



What Hello Group Offers

Onsite Barista

- Because life's too short for bad coffee!

Exciting Team Events

- Work hard, play harder!

Teambuilding Activities

- Get to know your teammates beyond the screen!

A Culture That Feels Like Family

- No corporate robots here--just real people doing great things!

A Top-Notch Office Space

- Where inspiration meets innovation.

Our entities:

Hello Paisa

- Secure and affordable international money transfers & digital banking solutions.

Hello Pay

- Empowering individuals with financial solutions tailored to their needs.

Q-Mart

- Leading the way in wholesale and distribution for mobile and financial products.

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our Director in both professional and personal administrative capacities. This role is essential for maintaining smooth operations, as it involves managing schedules, coordinating meetings, and handling various tasks. This position offers an excellent opportunity for individuals looking to advance their careers within an administrative role in a dynamic and fast paced environment.

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Minimum Requirements

Requirements:

Experience: 1-3 years in an administrative or personal assistant role.



Educational: Post matric qualification preferred; additional qualification or certification in Office Administration is a plus.

Skills:

Excellent organizational and time management abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Capable of handling confidential information with discretion. Detail oriented with the ability to multitask effectively.

Attributes:

Proactive adaptable reliable, and capable of working independently.
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Duties and Responsibilities

Key Responsibilities:

Calendar & Schedule Management: Efficiently coordinate and manage the Director's calendar by scheduling meetings, appointments, and personal commitments. Communication Handling: Manage email correspondence, screen calls, and address inquiries in a professional and timely manner on behalf of the Director. Travel Coordination: Arrange all aspects of travel, including bookings, accommodations, and detailed itineraries for both business and personal trips. Personal Task Assistance: Support with personal tasks such as making reservations, scheduling appointments, and managing errands as required. Document & File Management: Organize, file, and maintain important documents and records, ensuring accessibility while upholding confidentiality. Meeting Preparation: Prepare meeting agendas, take minutes, and track action items to ensure timely follow-up and resolution. * Task Prioritisation: Assist the Director in organizing and prioritising daily tasks to align with both professional and personal objectives.