Job Description

Job Summary Main Duties/Key Results Areas:

• High level of trust, integrity, privacy, and confidentiality
• Reconciling of sales teams fuel claims.
• Daily morning stock load out checks.
• Assistance with sales swop outs where required.
• Assistance in obtaining compliance with new customer account openings.
• Attend stock meetings.
• Internal sales promotion of in-store small stock quantities.
• Management of basic office supply needs.
• Stock inspections at Gauteng based cold stores - when required.
• Assistance with industry hosted trade shows and events.
• Diary management for National Sales Director.
• Sales and Procurement processing for National Sales Director.
• Attend to select administrative duties of the National Sales Director.
• All and any other related tasks and duties as requested by the Employer.

Minimum qualification and experience:

• Matric
• Advanced Excel skills
• Proficient in the use of the MS Office Suite
• National Diploma in Office Administration/ Management /Secretarial Certificate
• 3 - 5 years experience in an Executive Personal Assistant role
• Proficient in setting up and use of teams and zoom meetings.
• Valid drivers license and own a reliable vehicle.
• Willing to work overtime as and when requested.

Soft Skills:

• Proficient in meeting deadlines while working under pressure.
• Excellent communication skills.
• Excellent administration and organisational skills, ability to multitask and good record-keeping ability.
• Duty of confidentiality and understanding of sharing entrusted information responsibly.
• Ability to switch gears at a moment's notice- understand urgency.
• Proactive, planning ahead, taking initiative.
• Problem-solving and decision-making.
• Strong interpersonal skills with the ability to work effectively with colleagues at all levels.
• Professional attitude and appearance.
• Strong work ethic and a desire to learn the intricate details of our industry and company procedures.
• Handling clerical duties in a high-pressure environment.
• The role requires the strictest attention to detail and outstanding time management skills.

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