Job Description

Key Output

Full administration matters including personal administration

Organising, management and maintaining of diary

Scheduling of meetings, conferences, seminar etc for the department/territories where required

IT Customer Relationship management

Screen calls and/or route queries to relevant people

Coordinate and consolidation of monthly reports

Efficient coordination of all travel arrangements, accommodation, and coordination

Follow up and liaise with Executive Head direct reports on operational matters

Assist in the management and coordination of various management meetings

Maintaining professional image of the office

Support of the office IT Governance deliverables ,Electronic filling of all documentation

Communication with internal and external contact at senior and middle management levels

Qualification, Experience and Competencies

Certificate or diploma in Office management or Secretarial duties.


At least six to eight years' experience as a secretary or personal assistant Excellent IT and MS Office skills (MS Word, PowerPoint and Excel)

Excellent business communication and presentation skills (written and verbal skills)

Good business and financial acumen

Personable, cheerful personality

Flexible and willingness to handle issues outside of normal contracted hours

Discreet and Knowledge of Supply Chain Processes

Clean drivers' license ,Ability to prioritize workload and high-level admin abilities

Attention to detail, strong customer service orientation

* Strong planning, organizing and coordination skills ,Discretion, high ethical standards and confidentially