Job Description

Line of Service Assurance

Industry/Sector CM X-Sector

Specialism IFS - Administration

Management Level Administrative

& Summary A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. Youll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements. Simply put, youll work closely with dedicated PwC staff to provide administrative support.

To really stand out and make us fit for the future in a constantly changing world, each and every one of us at PwC needs to be a purpose-led and values-driven leader at every level. To help us achieve this we have the PwC Professional; our global leadership development framework. It gives us a single set of expectations across our lines, geographies and career paths, and provides transparency on the skills we need as individuals to be successful and progress in our careers, now and in the future.

At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

• Conduct self in a professional manner and take responsibility for work and commitments.
• Flex approach to meet the changing needs of teams and clients.
• Identify and make suggestions for improvements when problems and/or opportunities arise.
• Learn about business needs are changing and consider the impact on services provided.
• Take action to stay current with new and evolving technology.
• Handle, manipulate and analyse data and information responsibly.
• Communicate with empathy and adapt communication style to meet the needs of the situation and audience.
• Anticipate the needs of others and take appropriate action.
• Embrace different points of view and welcome opposing and conflicting ideas.
• Uphold the firm's code of ethics and business conduct.

About the role

To provide an efficient and accurate executive administrative and operational support service to the CIPS department and partner/s for the smooth operation of the business. At the Administrative level, you'll work as part of a team of problem solvers, helping to solve complex business issues from strategy to execution. PwC Professional skills and responsibilities for this management level include but are not limited to:

• Conduct self in a professional manner and take responsibility for work and commitments.

• Flex approach to meet the changing needs of teams and clients.

• Identify and make suggestions for improvements when problems and/or opportunities arise.

• Learn about business needs are changing and consider the impact on services provided.

• Take action to stay current with new and evolving technology.

• Handle, manipulate and analyse data and information responsibly.

• Communicate with empathy and adapt communication style to meet the needs of the

situation and audience.

• Anticipate the needs of others and take appropriate action.

Description

• Embrace different points of view and welcome opposing and conflicting ideas.

• Uphold the firm's code of ethics and business conduct.

Essential skills and experience

• Minimum 5 years administrative support within a professional services firm

Required qualifications

• Matric

• Bookkeeping / Executive secretarial diploma

Desirable skills or attributes

• Microsoft Office

• Preparation of professional correspondence

• Preparation of executive packs and presentations

• Ability to communicate with high-level individuals.

Responsibilities

• Diary Management for Partners

• Setting up of meetings and minute taking

• Completion of time and expense claims for Partners

• Travel bookings - flights, accommodation, and car hire (local and international)

• Compilation and typing of proposals, presentations, and general correspondence

• Other ad hoc personal tasks for the directors

• Co-ordinate team events/ meetings/Provide administrative support to Associate Directors/Senior Managers and Managers within

the CIPS team

Operations Support

• Downloading of engagement risk reports for the team - circulating and attending to queries

raised

• Running of Job Costing reports for the line of service leader and providing any other

information as required

• Combine report month end and present to Management

• Send out YTD utilization report month end

• Attending resource requests from other offices - eg. Stock count requests

• Resolving conflicts on jobs from Talent Link perspective

• Running of Reports pertaining to Talent link:

• Provide some admin support to ADs

• Meet and orientate new joiners to the firm and to the team

• Process contractors invoices (submit time on Oracle, complete requisition and send to

finance for payment)

• Client Billing requests when required to

• Credit notes when required to

• Ensure payments are made for membership and training fees

Education (if blank, degree and/or field of study not specified) Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements Up to 20%

Available for Work Visa Sponsorship? No

Government Clearance Required? Yes

Job Posting End Date February 24, 2024

PwC