Job Description

Key Purpose Statement

The personal assistant role was created to provide professional and efficient assistance in the following areas: PA to principal; Function coordinator; General office management; School administration.

Responsibilities Include:

PA to Principal

Coordinating the principal's diary Taking minutes of confidential meetings with parents Coordinating communication between the principal and parents Booking of talent reviews meetings (appraisal meetings) Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

Function coordination

Functions to be coordinated from beginning to end Manage catering Requesting comparative quotes - remaining within budget Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

General office management

Reception desk - telephones Staff stationery - orders, deliveries, and stock take Staff refreshments - orders, deliveries, and stock take (if needed)

School administration

Staff daily register Coordinating second-hand uniform shop if applicable Coordinating school photographs Booking of school trips if needed Various other ad hoc duties as determined by the position, assisting wherever a need may arise.

HR Administration

Recruitment, Selection, and Onboarding*: Supporting the Principal and management team with all aspects of the recruitment processes
HR Administration:Ensuring the accuracy and quality of all HR-related documentation and correspondence, e.g. LOA, maternity contracts, financial study assistance agreements, promotion and transfer letters etc Data Integrity:Ensuring that relevant processes are in place to guarantee data integrity Performance Management/Talent Review Process/Performance Appraisal Process- supporting the principal and management team with the performance management process.

Competencies Include:

Skills:

Verbal and written communication Intermediate technological skills People skills Time management Resourcefulness Detail orientated

Behavioural Attributes:

Reputable Confident Efficient Resilient Empathetic

Education Requirements:

Minimum requirement is Matric


Computer literacy (MS Office) is essential.

Experience Required:

Must have a minimum of 5 years' experience in a similar, busy environment.


Experience with MS Office, Excellent verbal, written and English communication skills.