Job Description

ITS NOT JUST AN OPPORTUNITY TO GET ON THE CAREER LADDERITS AN OPPORTUNITY TO HELP THE WORLD GET ON TOGETHERWhy do people call us the worlds most international company? Is it because we operate in more countries than any other logistics provider? Is it because we invented cross border shipping over 45 years ago? Or is it, perhaps, because what we do connects people across the world. And the more we can connect people, the better life on earth becomes.We love our role in the world. And were looking for the right people to help us maintain and grow it. People like you.Role ContextTo provide administrative, secretarial and assistance support to the SMT members as a whole and contribute in a ensuring timely, effective, efficient, and quality service delivery of the Finance department. Provide the required reporting and organizational support that will lead to the smooth running of the Finance DepartmentKey responsibilitiesxc2xb7 Extensive diary management including organisational & administration of meetings, setting up internal and external meetings, events, conference calls, conferences etc.xc2xb7 Handle all correspondence and communication including mail, faxes, letters, and memorandums and responding to routine mail, handling telephone and customer enquiries related to SMT membersxc2xb7 Manage/control the SMTs task items for the team to ensure timely adherence to deadlinesxc2xb7 Typing all correspondence for Finance team and maintain confidentiality of all correspondence and communicationxc2xb7 Produce and proofread correspondence, documents, packs, and presentationsxc2xb7 Administrative responsibilities including filing, maintenance of records, expenses, time sheets, faxing, photocopying as necessaryxc2xb7 Follow-up on all outstanding pending requests for other departmentsxc2xb7 Provide support to the SMT in the co-ordination of the departmental activities by ensuring that the head of Department meets his/her objectives and serves internal and external customers in an efficient and timely manner.xc2xb7 This includes ensuring, on a day-to-day basis matter that requires follow-up are acted on by the SMTxc2xb7 Maintaining confidential correspondence and reports for the departmentxc2xb7 Assisting the team with urgent requirements needed by various stakeholdersxc2xb7 Maintain log of BCAs, allocate sequential numbers and file copies. Compare to budgets and update spreadsheets of CAPEX utilisation. Prepare quarterly CAPEX schedulesxc2xb7 Prepare as requested all reports whether daily, weekly, monthly, or other. These reports will include Financial and Customer Accounting.xc2xb7 Travel Bookings for countryxc2xb7 Assist with authorization of travel accountxc2xb7 All tasks requested by respective SMT memberMinimum RequirementsEducation & experiencexc2xb7 Degree or Diploma or preferably Executive Secretarial related/Administrative/Secretarial Qualificationxc2xb7 At least (5) years or more relevant experience in executive secretarial dutiesxc2xb7 Intermediate level of English knowledge (DPDHL Business Language) preferredxc2xb7 Computer literate in MS Officexc2xb7 Min 3 - 5 years Secretarial/Administration experiencexc2xb7 High customer focus and service orientationxc2xb7 Proven experience of working in a senior secretarial capacityxc2xb7 Good interpersonal skillsxc2xb7 Ability to deal with sensitive issues discretely and to handle confidential information appropriatelyxc2xb7 Ability to handle basic accounting functions and entry level accounting knowledgexc2xb7 Ability to work in a team environment and a highly driven and energetic individualxc2xb7 Open to working extra hours and outside the normal working hoursWe are looking forward to your application.

DHL