Job Description

(250020Y)


South Africa-Gauteng-Johannesburg | Full-time | Temporary | Mixed Shift

IT'S NOT JUST AN OPPORTUNITY TO GET ON THE CAREER LADDER

IT'S AN OPPORTUNITY TO HELP THE WORLD GET ON TOGETHER

Why do people call us the world's most international company? Is it because we operate in more countries than any other logistics provider? Is it because we invented cross border shipping over 45 years ago? Or is it, perhaps, because what we do connects people across the world. And the more we can connect people, the better life on earth becomes.
We love our role in the world. And we're looking for the right people to help us maintain - and grow it. People like you.

Role Context

To provide administrative, secretarial and assistance support to the SMT members as a whole and contribute in a ensuring timely, effective, efficient, and quality service delivery of the Finance department. Provide the required reporting and organizational support that will lead to the smooth running of the Finance Department

Key responsibilities

Extensive diary management including organisational & administration of meetings, setting up internal and external meetings, events, conference calls, conferences etc.

Handle all correspondence and communication including mail, faxes, letters, and memorandums and responding to routine mail, handling telephone and customer enquiries related to SMT members

Manage/control the SMT's task items for the team to ensure timely adherence to deadlines

Typing all correspondence for Finance team and maintain confidentiality of all correspondence and communication Produce and proofread correspondence, documents, packs, and presentations

Administrative responsibilities including filing, maintenance of records, expenses, time sheets, faxing, photocopying as necessary

Follow-up on all outstanding pending requests for other departments

Provide support to the SMT in the co-ordination of the departmental activities by ensuring that the head of Department meets his/her objectives and serves internal and external customers in an efficient and timely manner.

This includes ensuring, on a day-to-day basis matter that requires follow-up are acted on by the SMT

Maintaining confidential correspondence and reports for the department

Assisting the team with urgent requirements needed by various stakeholders

Maintain log of BCA's, allocate sequential numbers and file copies. Compare to budgets and update spreadsheets of CAPEX utilisation. Prepare quarterly CAPEX schedules

Prepare as requested all reports whether daily, weekly, monthly, or other. These reports will include Financial and Customer Accounting.

Travel Bookings for country

Assist with authorization of travel account

All tasks requested by respective SMT member

Minimum Requirements

Education & experience


Degree or Diploma or preferably Executive Secretarial related/Administrative/Secretarial Qualification

At least (5) years or more relevant experience in executive secretarial duties

Intermediate level of English knowledge (DPDHL Business Language) preferred

Computer literate in MS Office

Min 3 - 5 years Secretarial/Administration experience

High customer focus and service orientation

Proven experience of working in a senior secretarial capacity

Good interpersonal skills

Ability to deal with sensitive issues discretely and to handle confidential information appropriately

Ability to handle basic accounting functions and entry level accounting knowledge

Ability to work in a team environment and a highly driven and energetic individual

Open to working extra hours and outside the normal working hours

We are looking forward to your application.

Posting Legal Entity

DHL International (Pty) Ltd.