Job Description

Responsibilities:

• Act as the first point of contact for the chairperson, handling correspondence and phone calls.
• Manage diaries and calendars, scheduling meetings, appointments, and controlling access to the chairperson.
• Arrange travel, transport, and accommodation bookings.
• Organize events and conferences, including logistics and attendee coordination.
• Provide reminders to the chairperson regarding important tasks and deadlines.
• Prepare and format reports, presentations, and correspondence.
• Maintain and update databases and filing systems.
• Implement and manage administrative procedures and systems.
• Liaise effectively with staff, suppliers, and clients on behalf of the chairperson.
• Collate and file expenses, ensuring accuracy and compliance.
• Undertake miscellaneous tasks to support the chairperson in both business and personal capacities.

Requirements:

• Good knowledge of accounting principles for expense management.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Fluent in both Afrikaans and English, with strong verbal and written communication skills.
• Highly efficient, organized, and detail-oriented with meticulous attention to accuracy.
• Ability to multitask effectively and prioritize tasks to meet deadlines.
• Hardworking and willing to go the extra mile to support the chairperson.
• Excellent interpersonal skills and the ability to maintain confidentiality.
• Strong personality with the confidence to manage challenging situations.
• Own reliable transport for flexibility in travel arrangements.

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