Personal Assistant: Senior Manager Technology And Digital Centurion Permanent

Centurion, Gauteng, South Africa

Job Description


Personal Assistant: Senior Manager Technology and Digital Centurion Permanent Admin and Office Management ~ IT
Centurion - GautengPersonal Assistant: Senior Manager Technology and Digital Centurion PermanentSalary: Market relatedOverview:Reporting to the Senior Manager: Technology and Digital, the successful incumbent is responsible for providing an end to end effective, efficient and responsive administrative and secretarial service in the office of the Senior Manager: Technology and Digital.Minimum Requirements and Experience:

  • A Secretarial Diploma or Diploma in Public Administration/ Management or Office Management/ Administration/ related qualification.
  • A certificate in relation to the functional discipline will be an added advantage.
  • At least 2 years working experience as a Personal Assistant/ Secretary or in a similar environment (Digital & Technology)
  • of which 6 months should have been rendered for Management.
  • SAP experience
  • Excellent working experience in MS Office.
Key Performance Areas:Provide clerical Support in the Technology and Digital Office
  • Process documentation with confidentiality at all times.
  • Prepare travel arrangements for the department.
  • Assist and coordinate departmental projects.
  • Order stationery and office equipment.
  • Create and manage purchase requisitions and ensure timeous payment of purchase orders.
  • Administer SCM or procurement related processes.
Provide Office Management Support in the Respective Office
  • Screen phone calls, enquiries and requests, as well as handling them when appropriate.
  • Identify items that need personal attention, respond to the appropriate ones directly and redirect selected emails to the direct reports or other departments for resolution.
  • Facilitate the processing of memorandums for approval.
  • Keep up to date with administrative changes organizationally and ensure adherence and compliance requirements.
  • Coordinate the submission of all required reports for timeous submission.
  • Ensure quality standard on all the documentation prior enroute for further handling.
  • Coordinate the submission of reports to and from different higher offices.
Correspondence and Document Management
  • Act as the first point of contact in the office and ensure effective running of the office.
  • Administer briefing papers, reports, charts and presentations.
  • Report, review and quality assure all documents that are submitted for the units attention.
  • Develop and maintain document management system (Electronic and manual).
  • Manage internal and external correspondence on behalf of the unit.
Meeting Management
  • Prepare facilities for scheduled meetings, events and arrange refreshments, if required.
  • Manage diary and schedule meetings and appointments.
  • Take minutes in meetings as and when required.
NB: Should you not be contacted within 2 weeks of your application, please consider it as unsuccessful.Apply for this Job

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Job Detail

  • Job Id
    JD1395712
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Centurion, Gauteng, South Africa
  • Education
    Not mentioned