Personal Assistant To Chief Executive (legal, Risk & Compliance)

Midrand, Johannesburg, South Africa

Job Description


Role title: Personal Assistant (Legal, Risk & Compliance)Location: MidrandRole purpose:xc2xb7 Manage the business administration and project support function within the office of the Chief Officer Legal, Risk & Compliance (Chief Officer LRC) and serve as the primary point of contact for this office.Key accountabilities and decision ownership:1. Administrative Support

  • Real time email management and prioritisation
  • Chief Officer message management and telephone screening
  • Guest reception
  • Manage and facilitate the Chief Officerxe2x80x99s calendar to arrange appointments, meetings and conferences
  • Review, proofread and edit documents prepared for the Chief Officer signature
  • Ensure that the Chief Officer is well prepared for meetings
  • Devise and maintain office management systems, including data management and filing
  • Administrative support during meetings in terms of accurate minute taking
  • Document compilation and/or consolidation in line with various submission requirements
  • Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
  • Co-ordinate reports that may require input from all departments and is presented to the Executive
2. Budget and Expense Management
  • Assist the Chief Officer LRC with budget OPEX and CAPEX budget administration for their cost centre
  • Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
  • Ensure that tax invoices and receipts are collected for payment purposes
  • Expenditure to be reconciled in accordance with source and reference data
  • Process reconciliations and payments within turnaround time
  • Process expense reports
  • Budget transfers
3. Travel Management
  • Manage all travel for local and international trips
  • Prepare the Chief Officer itinerary for all trips
  • Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex
4. Event Management
  • Event management for all functions hosted by the Chief Officer office for their cost centre
  • Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc. which includes:
  • Venue booking and preparation
  • Confirmation of speakers
  • Attendance of delegates
  • Preparation of agenda
  • Preparation of presentations
  • Sourcing promotional items and branded gifts
Core competencies, knowledge and experience:Job Knowledge:
  • Advanced knowledge of Microsoft Office xe2x80x93 Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
  • Knowledge of office management (essential)
  • Knowledge of IT/Telecommunications environment (advantageous)
  • Financial administration experience
  • Knowledge of SAP EVO (advantageous)
  • Project management and project coordination
Job Related Skills:
  • Excellent administration skills
  • Excellent organisational skills
  • Excellent oral and written communication
  • Ability to pay attention to detail
  • Ability to maintain confidentiality at all times
  • Ability to work under pressure and meet tight deadlines
  • Ability to work independently
  • Results orientated and self-motivated
  • Forward thinking and proactive
  • Ability to execute multiple activities simultaneously
Job Experience:
  • Minimum of 3 -5 years secretarial experience which includes:
- a minimum of 1 yearsxe2x80x99 experience as a PA supporting a Chief Officer or the equivalent in a listed company- Project management experience- Legal PA support advantageousMust have technical / professional qualifications:
  • Matric
  • Secretarial Certificate / Diploma essential
  • Legal certificate advantageous

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Job Detail

  • Job Id
    JD1404771
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Midrand, Johannesburg, South Africa
  • Education
    Not mentioned