Job Description

Administrative/Personal Assistant Support

• Proactively manage and coordinate the diary of the DCA prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the DCA.
• Quality check all documents for DCAs signature
• Plan and coordinate logistics for the DCAs participation to internal and external events.
• Procure office supplies when required
• Write and prepare minutes of meetings
• Manage the office of the DCAs budget.
• Undertake any other appropriate duties as required to support the DCA.
• Proactively attend to all DCAs responsibilities through prioritization of tasks and activities requiring the attention of the DCA
• Be prepared to travel when necessary

Stakeholder Relations

• Serve as the primary liaison between the DCA and both internal and external clients
• Manage all meeting requests and queries appropriately

Coordinate Travel

• Co-ordinate the Director of Civil Aviations travel and accommodation nationally and internationally.
• Partner with Supply Chain to ensure that the most cost-effective travel options are sourced

Submissions and Deadlines

• Assist in compiling the Director of Civil Aviation Reports.
• Format all reports and board submissions by Quality checking all documents to ensure that they are in line with policy requirements.
• Assist in ensuring that the Director of Civil Aviation deadlines are adhered to (submissions to Board Meetings, DoT, and Minister).

Confidentiality

• Perform all the duties with complete discretion and a high regard for confidentiality.
• Undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organisation.

Correspondence Management

• Process all communications and correspondence for the office of the DCA and ensure they are dealt with and responded to timeously.
• Anticipate, and prepare briefing papers in advance of appointments and presentations.
• Facilitate the signing of documents for DCAs attention.
• Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the DCA are met

Minimum Qualification:

• NQF Level 6 Formal qualification in Secretarial or Administration or equivalent

Ideal Qualification:

• Related Degree or equivalent

Experience:

• 5 - 7 Years Personal Assistant to an Executive or CEO

Closing Date: 02 July 2024All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.

SACAA