Job Description

Personal Assistant to Executive Head & Board Secretary2024-07-30 - 2024-08-29PermanentCPT001631Admin, Office & SupportWestern Cape, Somerset WestOur client is a leading educational institution known for its commitment to excellence and innovation. Our client is seeking a highly skilled and dynamic Personal Assistant to support their Executive Head and Board Secretary.
This role is pivotal in maintaining the high standards and smooth operation of the institution, and they need someone who can handle confidential matters with the utmost discretion and professionalism.The Personal Assistant to the Executive Head and Board Secretary will provide comprehensive administrative support, ensuring the efficient management of the Executive Head's diary, appointments, and daily tasks. The individual will also assist the Board Secretary with meeting coordination, minute-taking, and report preparation. The ideal candidate will be detail-oriented, service-focused, and able to work flexible hours when required.Key Responsibilities:Vision and Ethos:

• Uphold the vision, ethos, and excellent standards of the College in all tasks and interactions.

Administrative Support:

• Manage the Executive Head's diary and appointments, and assist with daily errands as needed.
• Accurately and timeously take minutes during meetings and compile reports as requested, which may be scheduled after hours based on the availability of Board members.

Confidentiality and Professionalism:

• Handle all matters with strict confidentiality and adhere to high ethical standards.
• Maintain professionalism, diplomacy, and a solution-focused attitude in all interactions.

Communication and Organization:

• Demonstrate outstanding organization and communication skills.
• Provide a forward-thinking, creative approach to problem-solving and administrative support.

Additional Duties:

• Welcome students, parents, guests, and staff with professionalism.
• Work effectively both independently and as part of a team.

Requirements:

• Minimum of 5 years' experience in a secretarial or executive assistant role.
• Strong administration skills and experience in a high-volume, fast-paced environment.
• Excellent computer skills, including Microsoft Word, Excel, and Google Workspace.
• Proficient in English and Afrikaans.
• Ability to work under pressure and manage multiple priorities.
• Positive, enthusiastic, and solution-focused attitude.
• Diplomatic and professional demeanour at all times.

*Only shortlisted candidates will be contacted*

Merand Recruitment