Personal Assistant
Wellington, Western Cape, South Africa
Job Description
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Our client, a PBO (public benefit organization) based in Wellington is looking for a highly motivated and organized individual to join their team as a Personal Assistant to the Chief Operations Officer.They are a dynamic and impactful non-governmental organization dedicated to serving families caring for orphaned and vulnerable children with the resources they need to reach their God-given potential.KEY PERFORMANCE AREASExecutive Support:
- Manage the COO's calendar, scheduling appointments and coordinating meetings.
- Prioritize and handle emails, phone calls, and other communications on behalf of the COO.
- Prepare and organize documents, reports, and presentations for meetings.
- Arrange travel itineraries, accommodation, and transportation for the COO and the Management Team
- Ensure all travel arrangements align with the COO and Management Teams schedule and preferences.
- Act as a liaison between the COO and internal/external stakeholders.
- Draft and edit correspondence, ensuring professionalism and accuracy.
- Prepare meeting agendas, materials, and briefing documents for the COO.
- Prepare meeting agendas, minutes and meeting packs for EXCO and Board meetings.
- Attend meetings with the COO as required, taking minutes and following up on action items.
- Assist in managing and coordinating special projects as assigned by the COO.
- Keep track of project timelines and deliverables.
- Manage foreign and local volunteers, coordinating their travel and accommodation.
- Build and maintain positive relationships with volunteers, fostering a supportive environment.
- Bachelor's degree in a related field preferred.
- Previous experience working in a similar role supporting top-level executives.
- Proven experience as an executive assistant or personal assistant.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficiency in Microsoft Office Suite and other relevant software.
- Previous experience working in a similar role supporting top-level executives.
- Personal alignment with the companys values and culture.
- Criminal Clearance must be provided.
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Job Detail
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Job IdJD1299165
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationWellington, Western Cape, South Africa
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EducationNot mentioned