Personal & Executive Operations Assistant
Job Description
RESPONSIBILITIES
EMAIL & TASK MANAGEMENT
Manage and clear the COO's mailbox, prioritize important communications, and follow up on action items.
OPERATIONAL SUPPORT
Assist in setting up and documenting Standard Operating Procedures (SOPs) to optimize workflows.
REPORTING & DASHBOARDS
Develop, maintain, and analyze reports and dashboards to track key metrics and operational progress.
ACCOUNTABILITY & FOLLOW-UPS
Ensure tasks are completed by relevant team members, follow up on deadlines, and provide regular progress updates.
MEETING COORDINATION
Schedule and prepare agendas for meetings, take minutes, and ensure follow-through on action points.
GENERAL ASSISTANCE
Run errands, handle miscellaneous administrative tasks, and provide personal support to the COO as needed.
REQUIREMENTS:
QUALIFICATIONS
Senior Certificate (Essential)
EXPERIENCE
Advanced Microsoft Excel skills (Must Provide Proof of Competency)
This includes Power Query, Text Functions, Date & Time Functions, Remove Duplicates, Data Validation V/X-lookup, Subtotal Formula, Pivot tables,
SKILLS AND KNOWLEDGE
Highly organized, detail-oriented, and able to multitask effectively
Strong communication skills to coordinate with different teams and stakeholders
Analytical mindset with experience in reporting, dashboards, and data tracking.
Ability to take initiative and ensure follow-through on critical tasks.
Tech-savvy and proficient in office tools, project management platforms, and reporting software.
Between 1 - 3 Years
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Job Detail
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Job IdJD1397745
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationPretoria, GP, ZA, South Africa
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EducationNot mentioned