Job Description

Provide support to the Responsible Pharmacist in attaining and maintaining legal compliance to all Acts and Regulations, i.e. the Pharmacy Act (Act no 53 of 1974, as amended) and the Medicines and Related Substances Control Act (Act 101 of 1965, as amended), to meet and exceed GWP/GDP requirements as well as the operational requirements of the Business. All duties to be performed under the direct supervision of the Responsible Pharmacist and obtain his/her signature on all documentation.
Qualifications & ExperienceQualification:Grade 12 / Matric
Post Basic Pharmacist Assistant QualificationExperience:+2 years Warehouse experience (Pharmaceutical industry)
Knowledgeable in warehouse inventory management.
Supervisory experience.
Key ResponsibilitiesOperational Requirements
Maintain a clear understanding of your specific client SLA and KPI measures.
Perform daily tasks within the requirements of the WH customer as set out in their SLA.
Prepare client KPI report at the end of each month to show the customer how the facility performed against the SLA.
Monitor WMS's and address any problems/queries (stock control and stock count, checking available space and creating space).
Ensure that each subordinate is issued with areas of responsibility to action on housekeeping and monitor.
Manage departmental costs by ensuring that operational costs are kept to a minimum unless authorised by Facility Manager.
Ensure that all subordinates carry out their daily tasks within the agreed timelines and against BIL standards.
Deal with unexpected/unplanned occurrences with minimum cost or loss of profit.
Build Teamwork.Receipts
Ensure that daily planning of incoming cargo is done so as to ensure that sufficient space and resources are available to accept the cargo.
Ensure that all vehicles and containers are unpacked timeously and that the BIL GRV is completed after compared and matched to the client packing list.
Ensure that all cargo is received and putaway within the agreed timeframes as per client SLA.
Ensure that all discrepancies and damages identified during the receipt of product is communicated to the client and resolved within agreed timeframes.Despatch
Ensure that all product being despatched has been correctly checked by the WH Cargo Coordinator and that the Transporter waybill has been signed by the Cargo Coordinator.
Ensure that all product being despatched has been correctly labelled and boxed in order to reduce the risk of losses and damages.
Ensure Special Handling and Attention has been recorded for monthly billing purposes.
Ensure that all despatch documentation has been filed in a logical sequence for future reference and client queries.
Ensure that all despatch information is recorded for monthly billing and KPI reporting.Stock Counts and Cycle Counts
Ensure that daily and weekly cycle counts are conducted according to client SLA and requests.
Ensure that all cycle counts are signed off and stock balances corrected in conjunction with Superintendent and client where applicable.
Monthly, Quarterly, Bi-annual and Annual stock counts are to be conducted in line with client requirements. These are to be planned and executed without disrupting day to day client operations.
Stock Take Reports are to be compiled post all inventory counts and are to be filed in a logical sequence for future reference and client queries.Client Relationships
Maintain healthy relationship with client.
Daily planning of WH operations in order for client requirements to be met.
Meet monthly with client and discuss areas of concern and all KPI measures.
Skills & Competencies

• Must be able to read and write English proficiently
• Influencing Skills
• Secretarial and Computer Skills (Word, Excel, Power Point)
• Office Administration and Filing (Maintaining Trackers)
• Ability to balance conflicting priorities and work under pressure to meet deadlines
• Written and Verbal communication
• Ability to work under pressure
• Team work & collaboration
• Ability to follow through on actions/tasks assigned to you by the Responsible Pharmacist and to follow up whether necessary.

Bidvest International Logistics