Job Description

ABOUT GENESISIn a world undergoing convulsive technological and political change, Genesis partners with key actors to deliver urgent, lasting impact in critical areas.Genesis, an impact firm founded, incorporated, and headquartered in Africa, has worked in 46 African countries and more than 100 countries globally. Uniquely, Genesis is focused on the Young World - the arc of countries with young populations stretching across Africa, the Middle East, South Asia, and parts of Southeast Asia.By 2030 four in five children will be born in the Young World, making this region central to the future. With growing markets and young, productive populations, Young World countries have the most positive potential trajectory in the world. It is here that investments of all kinds will have the highest social and economic returns.Our job at Genesis is to help societies, governments, and businesses across the Young World succeed at three fundamental historic transitions:

• Reconfiguring economies: creating income for large, rapidly urbanising youth cohorts within a global economy undergoing profound changes
• A human transition: a fundamental rethink of how societies, governments, and markets can ensure the health and cognitive and social well-being of all those young people, including the most vulnerable
• A just climate transition: both to decarbonise and to manage the human and economic impacts of a global crisis they did not cause

To do this work, we are building a new type of impact firmLOCATION: This role is based in Johannesburg, South Africa. (You must already have the right to work in the location you apply for).PRACTICE AREA DESCRIPTIONThe Health Practice works with our clients to develop solutions aimed at improving the health of populations throughout Sub-Saharan Africa. Our region faces the challenges of the quadruple burden of disease, which includes both communicable and non-communicable diseases, as well as violence and injury.Coupled with this are relatively weak health systems, heavy reliance on donor funding, and inequitable public and private sectors. Within this context, we provide experts with decades of experience in the design, implementation, costing, and evaluation of health programmes, and the strengthening of sustainable health systems.We are currently organized across three service lines: Program Implementation and Support (PIMS); Research, Monitoring and Evaluation (RME), and Health Financing and Economics (HFE). We expect to grow these and add others soon.The team of about 74 is currently based in Johannesburg, Cape Town, Kenya, West Africa, East Africa, and Europe. We work across about 50 projects at any one time.Genesis consultants carry a balanced combination of powerful intellect, strong technical skills, and a consulting character to match. Successful candidates for roles at Genesis:

• Are passionate, self-motivated, and energetic problem-solvers
• Value integrity and exhibit ethical behaviour
• Are analytical thinkers and fast learners with excellent academic record

ROLE DESCRIPTIONAs a Practice Administrator, you will play a crucial role in supporting the day-to-day operations of the Health Practice across areas including human resources, meetings and events, travel, finance administration, relationship management, and provision of support to the Partners and Senior Management Team (SMT). Reporting to the Health Practice Manager, this role requires a blend of administrative expertise, broad knowledge of the sector, and exceptional organisation skills. We are looking for someone based out of our Headquarters in Johannesburg, South Africa. Genesis works on a hybrid model such that team members based in hub cities will be able to work from home and in the office, with a minimum number of two days per week expected in the office.KEY REQUIREMENTS & ROLE RESPONSIBILITIES:Administrative supportGeneral office support:

• Assist Partners/ SMT in the management of the Health Practice as necessary.
• Provide administrative support to the entire team as necessary.
• Maintain the Practice stationery supply.
• Put together the Health G: News for the G: Newsletter and ensure timely submission to Group Services.

Meetings, functions, and events:

• Support the Practice Partners with setting up and running meetings, including the monthly Practice-wide meeting, Health Leadership Meeting, and SMT meeting, ensuring agendas and meeting rooms are prepared prior to the meeting.
• Responsible for taking Practice meeting minutes, including key action points, and circulating appropriately, in a timely manner.
• Support in organising social events and team gatherings, including arranging catering of food and drinks.
• In collaboration with other Practice administration staff, support staff travel arrangements, including visas, conference registration, venue hire, transport, and accommodation.

Human Resources:

• Support the Practice Manager in updating induction materials and resources.
• Set up induction sessions for new hires with the relevant Practice staff and ensure they are added to the relevant meetings, email groups and Health sheets.
• Coordinate with the Health Practice Manager, HR, and Finance, to ensure new starters receive full induction training.
• Support the management of Practice Brown Bag and Professional Development meetings.

Practice compliance:

• Maintain an accurate filing system on the Health Drive.
• Follow-up with Practice team members to ensure the Health sheets are up-to-date and the G+ tools are completed prior to project closure.
• Ensure client and subcontractor contracts are in place prior to project work commencing.
• Ensure company-wide processes are adhered to and provide support across the team to respond to requests from other departments.

Finance administration

• Send weekly reminders to the Practice to complete timesheets and approve staff time, ensuring that time is captured correctly each month.
• Send out a monthly reminder to the Practice to complete month-end activities i.e., time is updated and expenses are captured before project reconciliations are calculated.
• Become proficient with the key project management features of the finance system, including timesheets, expenses, subcontractor purchase orders, client invoicing, and the reporting functions available, assisting project managers as necessary.
• Capture Practice Partners monthly expenses and ensure timely submission including reconciliation of credit card expenses.
• Support with the administrative processes around project set-up and project closure on the finance system.
• Bridge the gap between Finance (Group Services) and the Health Practice around specific finance requests and processes.
• Act as focal point for Health Practice colleagues around finance system queries.

You are likely to have:

• A minimum of 1 year of experience in a consultancy is required, preferably in the international development sector.
• Bachelors degree in a Healthcare Administration, Business Administration, or a related field.
• Ability to prioritise, organise and coordinate and multitask.
• Able to work independently using initiative with a solution-focused attitude.
• High level of discretion and confidentiality.
• IT literate and proficient in the use of Google Workspace and/or Microsoft Office and other hybrid working tools.
• Comfortable working with teams that are across time zones and culturally diverse.
• Comfortable working with team members who are part of a hybrid and remote team environment based in different countries.

HOW TO APPLY

• Please follow the online application process on the career portal of the Genesis website, we are unable to accept any e-mailed CVs or applications
• Your application will primarily be considered for this role. If that are multiple roles that you are interested in, please submit your application to each position
• Once you have applied via our career portal, you will receive a system-generated confirmation e-mail that your application was received
• NOTE: Please be advised that uploaded documents/attachments cannot be bigger than 4MB in total, as the system will not accept your application if the uploaded documents exceed 4MB
• Communication will be with short-listed candidates only - if you do not receive any feedback on your application within 3 weeks, please consider your application unsuccessful
• Genesis Analytics reserves the right not to proceed with an appointment of any advertised role
• All appointments will be made in line with Genesis Analytics Employment Equity Plan and Transformation Policies
• All applications will be treated confidentially

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Genesis Analytics