Job Description

ABOUT GENESISIn a world undergoing convulsive technological and political change, Genesis partners with key actors to deliver urgent, lasting impact in critical areas.Genesis, an impact firm founded, incorporated and headquartered in Africa, has worked in 46 African countries and more than 100 countries globally. Uniquely, Genesis is focused on the Young World xe2x80x93 the arc of countries with young populations stretching across Africa, the Middle East, South Asia and parts of Southeast Asia.By 2030 four in five children will be born in the Young World, making this region central to the future. With growing markets and young, productive populations, Young World countries have the most positive potential trajectory in the world. It is here that investments of all kinds will have the highest social and economic returns.Our job at Genesis is to help societies, governments and businesses across the Young World succeed at three fundamental historic transitions:

• Reconfiguring economies: creating income for large, rapidly urbanising youth cohorts within a global economy undergoing profound changes
• A human transition: a fundamental rethink of how societies, governments and markets can ensure the health and cognitive and social well-being of all those young people, including the most vulnerable
• A just climate transition: both to decarbonise and to manage the human and economic impacts of a global crisis they did not cause

To do this work, we are building a new type of impact firmLOCATION: This role is based in Johannesburg or Cape Town, South Africa (You must already have the right to work and live)PRACTICE AREA DESCRIPTIONIn 2023, Genesis Analytics founded the Primary Data Intelligence (PDI) team at Genesis Analytics as a distinguished center of excellence dedicated to data generation and application. With the mounting global demand for evidence-based, high-quality, and high-frequency data, Genesis Analytics has strategically augmented its services to address these requirements with unmatched precision and rigor.The PDI team has a strong background in on-the-ground data collection coupled with innovative data methodologies. This empowers them to tackle complex primary data tasks efficiently while adhering to highest data quality standards. PDI's collaboration with a network of local partners, who are in alignment with its rigorous quality control measures, solidifies a consistent data quality benchmark across multi-country research campaigns.Central to PDIxe2x80x99s ethos in data collection and utilisation is the belief that the intentional and pragmatic application of cutting-edge technology amplifies both efficiency and data quality. This commitment to technological innovation manifests at every research phase, whether it's leveraging satellite imagery for sampling, deploying automated quality alerts to fieldworkers via chat platforms, or executing real-time transcripts and preliminary analyses of in-depth interviews.ROLE DESCRIPTIONThe practice administrator will be largely involved in coordinating and streamlining administrative processes, providing support across financial administration, project management, relationship management and business development initiatives.ResponsibilitiesAs the practice administrator, your primary responsibility will be to oversee and optimise all operational aspects of our team, ensuring seamless coordination and execution of various administrative processes.The responsibilities of the practice administrator role include:Financial administration:Bridge the gap between the central Finance (Group Services) team and PDI around specific finance requests and processes.Act as a focal point for PDI colleagues around finance system queries.Coordination of practice pipeline, order book, and forecastsBecome proficient with the key project management features of the finance system, including timesheets, expenses, subcontractor purchase orders, client invoicing and the reporting functions available, assisting project managers as necessary.Capture Practice Partnersxe2x80x99 monthly expenses and ensure timely submission including reconciliation of credit card expenses.Support with the administrative processes around project set-up and project closure on the finance system.Working with practice project managers to coordinate monthly invoices and expenses, including subcontractorsAssist with month-end processes e.g. reconciliation of time, time sheeting as needed, and expenses on Intacct and invoicingEnsure accurate provision of supplier documentation, countersignature of contracts, and formsProject management:Ensure project life-cycle compliance and alignment with G+ principlesRelationship management:Develop and maintain professional and sound working relationships with all internal levels of the organisation, particularly with Group Services and practice administrators and coordinators in other practicesDevelop and maintain professional relationships with all external stakeholders of the practiceManagement of subcontractor databaseManagement of client information sheets and client feedback processAssist and support office managers in Genesis hubs with maintaining the office environmentMeetings, functions, and events:Schedule team and management meetingsSend out invitations and/ or meeting requests and reminders, follow up meeting requests that are not responded toCollate team and management meeting agendasAssist with note-taking during senior management team meetings, as neededFollow up on actions agreed in team and management meetingsAssist with booking meeting rooms before a meetingManage video conference to ensure seamless operation and scheduling of video conferencesManage the organisation and arrangement of practice events, including strategy week, year-end functions, leaving and joining functions, and other in-person and/or virtual team social eventsHuman Resources:Assist with the induction of new joiners, including practice-specific induction and administrative requirements for new staffAssist with the management of practice training/professional development calendarProject support:Development and maintenance of Google Drive Folders for practice portfolios, proposal development and project documentationAssist with the set up and maintenance of project records within our firm-wide management systemFacilitate project kick-offs and project close-outs and follow-up on all agreed actionsPrepare and manage subcontractor agreements, NDAs, SOWs, and expenses as requiredSupport for business development:Coordinate opportunity scanning responsibilitiesAssist with CV formatting as neededAccurately complete and prepare compliance documentationManage proposal preparation processManage proposal submission process, including coordinating workflow, packaging, and deliveryEnsuring corporate capabilities are up to dateLiaising with the internal Marketing team to coordinate the PDI public profileFinding partners for new opportunitiesTravel Arrangements:In collaboration with the Genesisxe2x80x99 travel agent, assist team members in booking and confirm travel requirements (locally and internationally), as neededEnsure travel requests are handled timeously and within the pre-approved process of the organisation and client, including flights, transfers, visa applications, accommodation, and car hireProvide support to the project team: lodging expenses, arranging travel booking, and duty of care for sub-consultants as requiredSupport staff in compiling travel risk forms and tracking of team members that are in the fieldWe specifically would like to hire an administrative professional who has a passion for doing impactful work across the young world.Requirements

• Preferred minimum education: Diploma/Bachelors

Minimum of 2 years experience in a similar support function within a consulting environmentIT literate and proficient in the use of Google Workspace and/or Microsoft Office and other hybrid working toolsSkilled in using financial management tools and related softwareConfident communicator with people at all levelsA creative approach to solving problemsHigh level of discretion and confidentialityExcellent writing ability in EnglishExcellent written and verbal communication in English.Desirable (advantageous)Relational database experience (Airtable, SQL)#PracticeAdministrator#PracticeManagement#AdminExcellence#OfficeManagement#OperationsManagement#AdministrativeExcellence

Genesis Analytics