Job Description

KEY PERFORMANCE AREAS
1. Customer Relations
1.1. Support internal and external stakeholders to ensure maximum participation in line with SDA;
1.2. Participate in provincial linkages e.g. (Career Expos, Job Fairs, Industry Related Expos;
1.3. Attend and participate in workshops targeting relevant stakeholders;
1.4. Keep stakeholders informed of new developments at TETA (change in legislation, processes, procedures, and policies);
1.5. Effective relationships management through ad hoc telephonic and electronic queries from both internal and external stakeholders in a professional manner;
1.6. Liaise with other operational team members to ensure that reports, presentations and other ad hoc deliverables are completed;
1.7. Attend to walk in stakeholders with queries.2. Finance and Planning
2.1. Participate fully in the planning of the Strategic Planning Documents;
2.2. Ensure alignment of the budget with costed APP.3. Organisational Compliance and Auditing Performance Information
3.1. Manage organisational compliance with regard to Mandatory Grants and Discretionary Grants processes;
3.2. Manage internal and external audits of the organisation;

• Attend all audit related meetings
• Manage requests for information emanating from audits
• Facilitate responses to performance audit queries

3.3. Facilitate resolve of audit queries and respond to management reports(findings);
3.4. Identify and mitigate unit related risks.4. Manage Skills Development Policy Development
4.1. Assist in developing /reviewing skills development policies and Standard Operating Procedures;
4.2. Conduct policy compliance and audits in chambers and report to the manager.5. Manage the Discretionary Grant (DG) Process
5.1. Manage advertisements for Discretionary Grants and guidelines for applications;
5.2. Manage the approval process of the advert through relevant structures;
5.3. Manage the publishing of the advert in consultation with communications and Supply Chain;
5.4. Conduct applications allocations and target setting workshop;
5.5. Consolidate chamber allocations and recommendations for approval and submit to the manager;
5.6. Compile a DG report/correction schedule and facilitate approval from all relevant structures;
5.7. Prepare all relevant communication regarding DGs to the chambers and submit to the manager;
5.8. Manage the development a discretionary grants system.6. Manage Mandatory Grants (MG) Process
6.1. Manage advertisements for Discretionary Grants and guidelines for applications;
6.2. Manage the approval process of the advert through relevant structures;
6.3. Manage the publishing of the advert in consultation with Communications and Supply Chain;
6.4. Conduct applications allocations and target setting workshop;
6.5. Consolidate chamber allocations and recommendations for approval and submit to the manager;
6.6. Compile a DG report/correction schedule and facilitate approval from all relevant structures;
6.7. Prepare all relevant communication regarding DGs to the chambers and submit to the manager;
6.8. Manage the development and review of the mandatory grants system.7. Manage the DG and MG roadshows
7.1. Manage the coordination of roadshows and ensure compliance;
7.2. Prepare relevant presentations and submit to the manager;
7.3. Support the contract management workshops;
7.4. Participate optimally in the roadshows.8. Audit and Risk
8.1. Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings;
8.2. No repeat findings in the Internal Audit Report and implement corrective action of existing findings.9. Reporting
9.1. Monthly subunit report;
9.2. Input to quarterly G&S Report;
9.3. Review Annual Performance Report;
9.4. Input to the Annual Report.10. Manage Personal Performance
10.1 Manage, monitor and check on performance agreements development and signature;
10.2 Manage, monitor and check on performance assessments and reviews implementation;
10.3 Manage, monitor and check on personal development plans submission, approval and implementation;
10.4 Coach and mentor subordinates and interns where required;
10.5 Manage personal time, leave and attendance registers.MINIMUM REQUIREMENTS
1. Experience and Qualification

• M+3 Qualification in Accounting Science/Internal Auditing or any related qualification;
• Minimum of 4 years experience in an auditing environment;
• Experience in the Public Service and/or Skills Development Sector, preferably within a SETA environment;
• Willingness to travel and work overtime.

2. Knowledge and Skills
2.1 Knowledge and understanding of:

• Knowledge of standard office procedures, processes and policies;
• Knowledge and understanding of SETAs;
• Standards and guidelines in performance auditing;
• Knowledge of filing systems, records management and administration;
• Ability to operate spreadsheets, word processing at highly proficient level and computing proficiency in MS Word, MS Excel, MS PowerPoint; MS Outlook;
• Understanding of changes taking place in the skills development landscape.
• Knowledge of budgeting;

• Relationship management.

2.2. Skills:

• MS Office skills (Excel, Word, PowerPoint, Projects);
• Reporting skills;
• Time Management and deadline driven skills;
• Exceptional Planning skills;
• Exceptional Problem Solving Skills;
• Decision making skills;
• Attention to detail and sense of urgency;
• Project Management Skills;
• Sound judgement and ability to act independently;
• Consultation and facilitation skills;
• Relationship building skills and critical thinking;
• Strong focus on customers, service and stakeholder engagement skills
• Organisational compliance to SDA and standards in performance information auditing
• Proactivity and the ability to organise own work priorities with decreasing amounts of supervision;
• Strong focus continuous business improvement processes;
• Decisive and able to quickly react to changing environments;
• Ability to escalate issues on time and a demonstration of a sense of urgency;
• Ability to work under pressure.

Only applicants who meet the minimum requirements should apply by forwarding their de-tailed CV and cover letter on www.teta.org.za . This position is designated for Employment Equity candidate and its current EE targets is to appoint a candidate from the population group that is Coloured Male. It is the applicants responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The closing date for applica-tions is Friday, 19 July 2024.Should you not hear from us within 21 days of the closing date, kindly consider your application as unsuccessful.

Transport Education Training Authority