Job Description

THE JOB AT A GLANCEThe Prevention Coordinator will provide Project Coordination and support for the Prevention Programme including project plans, dashboards, reports and events. The job entails organizing and planning the events and budgeting for these together with the Prevention Head and Manager. Events such as meetings, congresses, and symposiums will be budgeted for in accordance with project management activities. Furthermore, the incumbent will coordinate, arrange, manage projects and events together with the Programme Manager, including organizing all logistics required e.g. the accommodation and travel details of the participants for all events, courier of goods and actioning all event requirements. The Prevention Coordinator will communicate with relevant parties to organize participants' registration, accommodation, and transportation. The purpose is to support the team with the coordination of reports, stakeholders, projects, dashboards and events, largely supporting the Prevention Programme Manager.WHAT WILL YOU DO?

• Prepare and conduct basic project management of the Prevention Programmes projects
• Track and monitor delivery against the plan
• Budget according to basic budget principles and cost management
• Prepare dashboards for each client.
• Prepare and update the Prevention dashboard with the data team & Prevention Programme Manager.
• Coordinate logistics for union training - this includes finding venues, accommodation, cost management, organising couriers.
• Inventory management of collateral stock.
• Prepare meeting packs e.g. agendas.
• Prepare for events which may include exhibitions, conferences, road shows.
• Project Management capabilities to assist the PP Man with the monthly reports.

Project Plan, Reporting and Review: Prepare project plans and elements of project review reports and presentations to support delivery of the review process.Project Planning: Carry out delegated activities to support the production of workstream and project plans that identify and organize all the activities needed to deliver project objectives and that comply with the organization's project management framework.Document Preparation: Prepare moderately complex documents using a variety of applications, such as standard office software and Power BI. Also responsible for gathering and summarizing data for reports.Requirements Management: Identify, elicit, and document user/project requirements, using appropriate modelling technique, if required. Analyze requirements and validate with original users, eliminating confusion. Outline verification criteria to ensure requirements are met. Maintain documentation and traceability throughout project.Stakeholder Management: Support stakeholder engagement by arranging meetings, events, and other stakeholder engagement activities.Project Scope Definition: Contribute information and analysis to support the specification of project deliverables.Contract Management: Carry out a range of contract management tasks.Project Closeout and Handover: Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned.Project Resource Management: Contribute to management of resources by maintaining and distributing records of project and program budgets, actual spend, and resource utilization forecasts.Event Management: Organize logistics relating to events, roadshows or conferences. Work closely with external service providers and stakeholdersDashboard Management: Ability to do work off excel, PowerPoint and Power BI to create dashboards for tracking client performance and for monthly reportingWHAT WILL YOU BRING TO THE TABLE?

• Tertiary qualification in Project Management, with event management and reporting capabilities with dashboards/excel.
• Safety course is an advantage or working in a OHS / Engineering environment
• At least 3 years work experience in an operational environment particularly with manufacturing experience. Able to work independently and can multitask.
• Project Communications Management: Ensures timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, archiving, and disposition of project information.
• Prioritizing: Prioritizes components of a project, program, or portfolio work in context with risks, activities, stakeholders, etc. across the life of the project or program.
• Project Estimating: Estimates each of the components of project, program, or portfolio work, including costs, activity durations, resource needs, risks, stakeholders, etc. across the life of the project or program.
• Project Change Management: Identify, manage and control project related changes.
• Project Tracking and Reporting: Measures and reports on the status of milestones in order to deliver predefined project results.

WHAT WILL YOU GET IN RETURN?We offer great opportunities for personal and professional development in a stable company thats 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.Turnaround TimeThe shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.Closing Date: 25 April 2025Our Commitment to transformation:In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.

Rand Mutual