Job Description

This post is accountable for the administration processes, systems, controls and support related to the City Research and Policy Advocacy.This post reports to SENIOR MANAGER (CITY RESEARCH & POL ADV)
Key Responsibility Areas

• Provide a complete administrative support service to the Research and Policy Advocacy Department.
• Set-up and co-ordinate meetings, workshops and conferences including helping with the necessary logistical arrangements such as venue bookings, contacting role players, arranging stationery and equipment required.
• Records details of discussions, actions at meetings and prepares draft minutes for perusal and confirmation prior to circulation.
• Retrieves Information, files and correspondence on request and conducts searches on electronic mediums.
• Attends to the filling of confidential/general documentation and correspondence for the Section.
• Arranging for ongoing preventative maintenance by completing the appropriate paperwork, making the necessary arrangements and certifying documents for work undertaken.
• Maintaining petty cash including the safe storage thereof.
• Controlling over NDM office fleet vehicles and submission of relevant documentation to City Fleet.
• Placing of orders for goods/services including obtaining quotations, undertaking electronic requisitions on the JDE system, liaising with suppliers/services providers for work requisitioned.
• Performs a Receptionist/Telephonist function.

Competencies

• Written Communication.
• Attention to Detail.
• Ethics and Professionalism
• Organisational Awareness.
• Problem Solving.
• Business Functionality.
• Use of Technology.
• Interpersonal Relationships.
• Communication.
• Resilience.
• Action Orientation.
• Learnng Orientation.

Essential Requirements

• Grade 12 (NQF Level 4) or equivalent.
• 2 Years relevant experience.
• Computer Literacy.

Preferred Requirements

• Grade 12 (NQF Level 4) or equivalent and an Administrative certificate.
• 3 Years relevant experience.

Housing Subsidy Yes
Leave Yes
Medical Aid Yes
Other Allowances N/A
Pension Fund Yes
Remuneration BASIC SALARY (208 686.56 - R270 893.51 PER ANNUM)
13th Cheque Yes
Contact Name HLENGIWE MHLONGO
Contact Telephone 031 3227736

eThekwini Municipality