Job Description

Job Details
Closing Date 2024/05/31
Reference Number SHO240524-3
Job Title Private Label & Imports Project Coordinator
Job Type Permanent
Location - Country South Africa
Location - Province Western Cape
Location - Town or City Brackenfell, Cape Town
Purpose of the JobThe purpose of the Packaging Projects Coordinator is to provide administrative support for packing projects, ensuring that all project activities are structured, actioned accordingly and tracked through the system to achieve project deadlines, whilst efficiently coordinating product roll-outs and ensuring accurate information capturing and processing and document management on relevant systems, and effectively communicating on packaging processes. Furthermore, this role under the guidance of the project management, will manage the work traffic done by internal design studio. The Packaging Projects Coordinator collaborates with agencies, internal teams, suppliers and stakeholders to support and coordinate packaging projects and processes.Job Advert Details
Job Category Other
Job ObjectivesProject Management:
Manage work traffic allocated to the internal design studio.
Ensure each packaging job bag is up to date, in order and monitored.
Ensure the Internal Design Teams status is up to date for weekly status meetings.
Allocate and monitor each designers workload effectively.Coordinating packaging process:
Ensure the take-on process and documentation for a product is effectively executed.
Efficiently capture packaging jobs on the prescribed system during the roll-out stage (e.g., packaging specking, copy & component forms to agent, applications, reverts check & final sign-off & disking).
Coordinate sign-offs between various parties (internal and external) as per business requirement.
Source products for shoots, through store visits in a timely manner upon request.Evaluate Quality:
Ensure each debrief is actioned according to the prescribed standard.
Monitor the quality and accuracy of debriefs.Build Internal and External Relationships:
Liaise with suppliers, buyers, internal and external design agencies regarding any packaging issues or feedback and record the responses.
Investigate opportunities for improved service and product offering.Ad hoc Administration:
Perform administrative tasks for Project Managers and Private Label Manager as per business requirements.
Coordinate the administration for product packaging roll-out.
QualificationsDegree in Marketing, Business or related field - (essential).
Experience+2 years relevant experience in a project administration role or a similar role, with experience in project administration and management support and coordination, and knowledge of packaging process and traffic management - (essential).
Proficient with MS Office 365 to manage communications and other tasks relating to the function - (essential).
Knowledge of product label regulations with understanding of private label principles and printing techniques - (desired).
Proven experience in a similar role within a retail.
Knowledge and SkillsDetailed, organised and quality focused - Has an affinity for detail, structure and efficiency. Is diligent and vigilantly watches over work processes,?tasks?and outputs to ensure accuracy while independently actioning and correcting any quality concerns.???Customer focused - obsessed about the customer and delivering a digital enriched customer journey experienceSelf-motivated and driven with strong integrity - take accountability for actions and mistakes, and continually contributing towards a culture of excellence and ambition.Independent problem solver and analytical thinker.Operational efficiency - someone who can spread themselves across multiple tasks simultaneously by working smartly, efficiently and effectively. Diligently staying on top of the details and understanding how they fit into the big picture.Time management - ability to prioritize a high volume of tasks simultaneously in a fast-paced unpredictable environment. Identify the urgent & important tasks and priorities to ensure delivery to client and other stakeholders.Innovative and solution-orientated - Creating and applying sound judgment and the ability to generate solutions that serve the flow of work and meeting deadlines.Good communication - approachable, adopt a range of communication styles to facilitate successful outcomes within the team and cross-functionally in a matrix structure.Deciding and initiating action - Takes responsibility for actions; takes initiative and works under own direction; initiates and generates activity and introduces changes into work processes; makes quick, clear decisions which may include tough choices or considered risks.Adapting and responding to change - adjusts to a fast paced, changing environment; tolerates ambiguity; adapts interpersonal style to suit different people or situations.Coping with pressures and setbacks - works productively in a pressured environment; keeps emotions under control during difficult situations; handles criticism well and learns from it.Build stakeholder rapport - able to build rapport and relationships with key stakeholders

Shoprite Holdings