Job Description

Tsebo Facilities Solution is looking for a Compliance Officer To provide managerial direction with regard to service delivery in order to ensure maximum customer satisfaction by ensuring that the contractual legal agreements are being adhered to and managing all aspects of the Integrated Management System (IMS) on site by ensuring compliance with the ISO 9001, 14001, 45001 standards.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients needs. to find out more about who we are in a nutshell.
Duties & Responsibilities

Compliance of Site Operations

• Ensure that overall compliance of site operations is in line with contractual requirements, legal requirements, regulations, standards and organisational requirements.

• Provide updates to relevant managers regarding to changes in legislation and drive action plans required to meet requirements.

• Ensure that Legal Compliance Audits are scheduled and ensure all relevant documentation is in place.

• Review TFS / Tirasano procedures and make necessary changes. Document and communicate changes to relevant managers, staff, and contractors.

• Maintain the site document library.

Compliance of Contractors

• Ensure mechanisms are in place for effective performance management and review of sub-contractors.

• Review Hard and Soft SLA's with external service providers and category managers annually.

• Implement and manage up to date contractors register with signed SLAs.

Implementation of Integrated Management System

• Responsible for the implementation and upkeep of the Integrated Management System (IMS)

• Monitor the efficiency and effectiveness of the IMS to ensure continual improvement of the system.

• Report on, monitor, manage and coordinate actions relating to the Corrective Action process.

• Implementation of systems, processes, procedures and business improvement goals linked to the IMS.

• Drive standardisation of systems and processes at site level.

• Ensure that all relevant information pertaining to the IMS system is documented and recorded.

PPP Contract Compliance

• Ensure that service outputs are in line with Service Specifications contained in the PPP Agreement.

• Check that portfolio managers implement back-to-back SLAs with subcontractors and suppliers in line with the Service Specifications contained in the PPP Agreement.

• Check that portfolio managers have Safety files for all sub-contractors and critical suppliers used on site and that all contract documentation is maintained and updated.

• Control, monitor and implement where necessary health and safety files for and with all sub-contractors and critical suppliers used on site and ensure that all contract documentation is maintained and updated, for operation and projects.

Compliance with ISO 9001; 14001 and 45001 Requirements

• Adhere to the TFSs Safety, Health, Environmental and Quality (SHEQ) Management Systems Policies & Procedures as applicable to this position.

• Establish a Self-Audit Program to be used at site level to ensure compliance with the standards and any other applicable legal requirements.

• Drive management plans to ensure that all Health and Safety, Quality and Environmental Objectives and Targets set are achieved.

• Ensure that Operational Risks, Health and Safety Risks Environmental Aspects and Impacts are documented and reviewed annually or when changes occur in the operations.

• Manage and lead all site (internal/external) compliance audits to drive desired compliance against the Standards.

• Ensure staff are provided with the necessary mentoring and training on an ongoing basis to ensure competencies required on site are in place (Induction and site orientation, emergency preparedness training, toolbox talks, safe operating procedures and on the job training)

• Ensure all sub-contractors and critical suppliers used on site are provided with the necessary mentoring and training on an ongoing basis to ensure competencies required on site are in place (Induction and site orientation, emergency preparedness training).

Ad Hoc

• Follow any reasonable action requested by management.

Skills and Competencies

• Good understanding and knowledge of Service Level Agreements

• Understanding and implementing requirements of ISO standards relating to Health and Safety, Environmental and Quality

• Auditing skills

• Legal knowledge pertaining to statutory requirements relevant to the site.

• Experience must include the holding of a management position with subordinates.

Qualifications

• Grade 12

• Relevant Degree / Diploma

• Relevant qualification in Health and Safety Management - ie. NEBOSH

• 5-10 years experience in Facilities, Property or Project Management of equivalent knowledge and skills.

Policy

Tsebo is committed to protecting your personal data as well as your rights relating to the information in line with the provisions of the applicable data protection laws.

As a company we are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants.

Please note that Tsebo will not charge individuals seeking employment any fees, whether for registration, application, administration or placement.

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Tsebo Solutions Group Proprietary
Limited (reg no 2016/224394/07)

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