Job Description

Requirements

• B Degree or equivalent tertiary qualification
• At least 3 years' experience in administration, specifically within procurement / financial environment
• Oracle ERP and PowerBI an added advantage
• Financial and budgeting skills
• Technical competence in procurement management, hardware and software
• Enablement legislation and governance, risk and compliance skills
• Contract and associated service management knowledge and skills
• Procurement management, financial management and reporting skills

Responsibilities

• To engage in short-term planning and perform tasks defined in the work plan with the team leader
• To perform general administrative tasks in support of programmes and overall operations of the department, which includes but is not limited to, record management, information and communications technology coordination, procurement-related matters and general human resources administration
• To perform general tasks in support of the departmentxe2x80x99s financial administration and ensure the timely submission of accurate payment information
• To support the team leader in his/ her role as a sub-record manager, training, facilities, IT and fixed assets representative and in effectively managing the requirements and resources of the department
• To provide support to the team leader in the coordination of the risk processes of the department as well as maintenance of its risk matrices and action plans emanating from internal and external audits
• Collate and provide management information on procurement matters regarding the end-to-end procurement process
• Compile and update procurement plan (Demand Forecast) to monitor and reduce the turnaround times for the procurement of the division's goods and services
• Guide and facilitate communication between the relevant stakeholders throughout the procurement process
• Identify and respond appropriately to the stakeholder needs for specific procurement and contract renewal-related advice
• Monitor and report on the progress against the procurement plan
• To ensure compliance with procurement policy, budget guidelines, and other relevant policies
• To perform administration duties on an ad-hoc basis or projects basis as requested by the team leader
• Ensure compliance with procurement policy, budget guidelines, and other relevant policies

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