Job Description

Our client, based in the Northern Suburbs, is a leading organization in the engineering and manufacturing sector, and they are seeking to appoint a dedicated and driven Procurement Controller.

Qualifications, Requirements & Experience:

xc2xb7 Based in Cape Town

xc2xb7 Senior Certificate / Grade 12

xc2xb7 Qualification: Relevant to procurement

xc2xb7 Experience on SYSPRO

xc2xb7 2-5 years similar experience

Responsibilities:

xc2xb7 Orders & Deliveries: Ensure that outbound orders are created on Syspro.

xc2xb7 Ensure that the order is placed with relevant service provider once it has been approved on Syspro.

xc2xb7 Follow up and resolve any limitations / delays of the delivery date. Drive approval procedure if there are any delays.

xc2xb7 Liaise with Project Engineer frequently on quote requirements, delays, and progress with each job.

xc2xb7 Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for payment to proceed.

xc2xb7 Ensure that all necessary quality checks are completed, and any NC issues are sent back to supplier.

xc2xb7 Purchasing and Cost Saving: Support/attend to requests from production, maintenance, and project personnel. (quotes & orders) Sourcing of stock/nonstock items at competitive prices.

xc2xb7 Maintain positive relationships with suppliers to ensure no purchasing issues.

xc2xb7 Projects Procurement: Ensure that orders are correctly loaded, printed and placed with the supplier. Work with suppliers to ensure that deliveries are met according to the contracts given, following up on orders.

xc2xb7 Ensure that agreements are loaded to SYSPRO with requisition for approval by project engineer / CEO.

xc2xb7 Ensure that each job is send out for machining, laser cutting, and related processes to prep components for project plan and liaise with manufacturing Companies.

xc2xb7 Ensure all buyouts, laser cutting, etc. are sent for machining for respective project.

xc2xb7 Responsible to ensure the artisans receive the correct items for their project being booked out.

xc2xb7 Ensure that the open PO dashboard on SYSPRO is maintained and up to date.

xc2xb7 Ensure that stores administrator captures each requisition to SYSPRO for approval and PO.

xc2xb7 Vehicles Control: Ensure that all vehicles are operational and fully licensed and fit for duty. Responsible for servicing & maintenance of vehicles.

xc2xb7 Monitor fuel usage and measure consumption.

xc2xb7 Responsible for administration related to KPA: incident reporting, filing checks and reports.

xc2xb7 Comply and enforce the overall principle of first time right throughout the stores department correct materials, orders, administration, booking out, stores content etc.

xc2xb7 Ensure that artisans for maintenance and projects receive ordered items.

xc2xb7 Procurement on the 2-way radios, repairs, and consumables.

xc2xb7 Ensure that all admin and documents are completed accurately, and as detailed as possible Print out purchase order once it has been authorized by superior.

xc2xb7 Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached, and filled in correctly by stores at all times

xc2xb7 Ensure that PO and Delivery note/Invoice matches. Report and discrepancies.

xc2xb7 Prepare Weekly payments for creditors with correct signed off documentation.

xc2xb7 Prepare deductions documentation for payroll.

xc2xb7 Manage supplier administration queries regarding pricing, quantity, etc

xc2xb7 Orders ensure that all relevant orders are loaded on Syspro and placed with suppliers.

xc2xb7 Deliveries ensure that all stock and non-stock items received is the correct item / product, price, quality, quantity and volume in comparison to the order and/or quotation from supplier.

To apply, please send your CV to

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

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