Job Description

Our client, based in the Northern Suburbs, is a leading organization in the engineering and manufacturing sector, and they are seeking to appoint a dynamic and driven Procurement Controller.

Qualifications, Requirements & Experience:

xc2xb7 Based in Cape Town

xc2xb7 Senior Certificate / Grade 12

xc2xb7 Qualification: Relevant to procurement

xc2xb7 Experience on SYSPRO

xc2xb7 2-5 years similar experience

Responsibilities:

xc2xb7 Quotation: Request quotations from vendors & contractors for quotation(s) on stock items and replenishment. Obtain quotations for all stock.

xc2xb7 Send specifications and drawings (where needed) to vendors to quote on.

xc2xb7 Liaise with suppliers frequently on related points and ensure that all parts are received within time.

xc2xb7 Manage and request purchase of items such as parts, and equipment which are kept as stock of stores.

xc2xb7 Orders & Deliveries: Ensure that the order is placed with relevant service provider once it has been approved by Superior. Ensure that the delivery date is met and delivered in time.

xc2xb7 Follow up and resolve any limitations / delays of the delivery date and the service provider.

xc2xb7 Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for administration to be completed.

xc2xb7 Purchasing: Sourcing of stock items at competitive prices. Ensure the purchasing of all stock items are held to an average monthly purchase at tightly as possible.

xc2xb7 Assist Store man to ensure there is no production / operational delay as a result of stock shortage.

xc2xb7 Ensure that the consumables purchasing is in line with MRP and Sales forecast.

xc2xb7 SYSPRO: Ensure that the open PO dashboard on SYSPRO is maintained and up-to-date.

xc2xb7 Ensure that stores administrator capture each requisition to SYSPRO for approval and PO.

xc2xb7 Stock levels ensure that stock levels are recorded and loaded on the SYSPRO system for invoicing.

xc2xb7 Carry out all related admin with relation to quotations, contracts and approval procedure.

xc2xb7 Ensure that all purchase agreements are kept for safe keeping.

xc2xb7 Control the process flow of all material lists, designs and specifications.

xc2xb7 Place orders on stock items needed as per MRP system.

xc2xb7 Ensure that all admin and documents are completed accurately, and as detailed as possible

xc2xb7 Print out purchase order once it has been authorized by superior

xc2xb7 Ensure that the store man, store assistant and driver deliver paperwork to you.

xc2xb7 Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached and filled in correctly by stores at all.

xc2xb7 Ensure that PO and Delivery note/Invoice matches. Report and discrepancies.

xc2xb7 Prepare Weekly payments for creditors with correct signed off documentation.

xc2xb7 Responsible for Diesel purchase orders and tracking the replenishment of tank via report

xc2xb7 Manage supplier administration queries regarding pricing, quantity, etc

xc2xb7 Deliveries ensure that all stock and non-stock items receive is the correct item / product, price, quality, quantity and volume in comparison to the order and/or quotation from supplier.

To apply, please send your CV to

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

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