Job Description

Procurement Controller (MRP / Stock)

Our client, based in the Northern Suburbs, in the engineering and manufacturing sector, is seeking a dynamic and driven Procurement Controller.

Qualifications, Requirements & Experience:

• Based in Cape Town
• Senior Certificate / Grade 12
• Qualification: Relevant to procurement
• Experience on SYSPRO
• 2-5 years similar experience

Responsibilities:

• Quotation: Request quotations from vendors & contractors for quotation(s) on stock items and replenishment. Obtain quotations for all stock.
• Send specifications and drawings (where needed) to vendors to quote on.
• Liaise with suppliers frequently on related points and ensure that all parts are received within time.
• Manage and request purchase of items such as parts, and equipment which are kept as stock of stores.
• Orders & Deliveries: Ensure that the order is placed with relevant service provider once it has been approved by Superior. Ensure that the delivery date is met and delivered in time.
• Follow up and resolve any limitations / delays of the delivery date and the service provider.
• Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for administration to be completed.
• Purchasing: Sourcing of stock items at competitive prices. Ensure the purchasing of all stock items are held to an average monthly purchase at tightly as possible.
• Assist Store man to ensure there is no production / operational delay as a result of stock shortage.
• Ensure that the consumables purchasing is in line with MRP and Sales forecast.
• SYSPRO: Ensure that the open PO dashboard on SYSPRO is maintained and up-to-date.
• Ensure that stores administrator capture each requisition to SYSPRO for approval and PO.
• Stock levels - ensure that stock levels are recorded and loaded on the SYSPRO system for invoicing.
• Carry out all related admin with relation to quotations, contracts and approval procedure.
• Ensure that all purchase agreements are kept for safe keeping.
• Control the process flow of all material lists, designs and specifications.
• Place orders on stock items needed as per MRP system.
• Ensure that all admin and documents are completed accurately, and as detailed as possible
• Print out purchase order once it has been authorized by superior
• Ensure that the store man, store assistant and driver deliver paperwork to you.
• Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached and filled in correctly by stores at all.
• Ensure that PO and Delivery note/Invoice matches. Report and discrepancies.
• Prepare Weekly payments for creditors with correct signed off documentation.
• Responsible for Diesel purchase orders and tracking the replenishment of tank via report
• Manage supplier administration queries regarding pricing, quantity, etc
• Deliveries - ensure that all stock and non-stock items receive is the correct item / product, price, quality, quantity and volume in comparison to the order and/or quotation from supplier.

To apply, please send your CV to

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

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