Job Description

Procurement Controller (MRP / Stock)
Our client, an established engineering and manufacturing company based in the Northern Suburbs, is seeking to bring on a proactive and enthusiastic Procurement Controller.Qualifications, Requirements & Experience:

• Based in Cape Town
• Senior Certificate / Grade 12
• Qualification: Relevant to procurement
• Experience on SYSPRO
• 2-5 years similar experience

Responsibilities:

• Quotation: Request quotations from vendors & contractors for quotation(s) on stock items and replenishment. Obtain quotations for all stock.
• Send specifications and drawings (where needed) to vendors to quote on.
• Liaise with suppliers frequently on related points and ensure that all parts are received within time.
• Manage and request the purchase of items such as parts, and equipment which are kept as stock of stores.
• Ensure that the order is placed with the relevant service provider once it has been approved by the Superior. Ensure that the delivery date is met and delivered in time.
• Follow up and resolve any limitations/delays of the delivery date and the service provider.
• Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for administration to be completed.
• Purchasing: Sourcing of stock items at competitive prices. Ensure the purchasing of all stock items is held to an average monthly purchase as tightly as possible.
• Assist Store man to ensure there is no production / operational delay as a result of stock shortage.
• Ensure that the consumables purchasing is in line with MRP and Sales forecast.
• SYSPRO: Ensure that the open PO dashboard on SYSPRO is maintained and up-to-date.
• Ensure that the stores' administrator captures each requisition to SYSPRO for approval and PO.
• Stock levels - ensure that stock levels are recorded and loaded on the SYSPRO system for invoicing.
• Carry out all related admin with relation to quotations, contracts, and approval procedures.
• Ensure that all purchase agreements are kept for safe keeping.
• Control the process flow of all material lists, designs and specifications.
• Place orders on stock items needed as per MRP system.
• Ensure that all admin and documents are completed accurately, and as detailed as possible
• Print out purchase order once it has been authorized by superior
• Ensure that the store man, store assistant and driver deliver paperwork to you.
• Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached and filled in correctly by stores at all.
• Ensure that PO and Delivery note/Invoice matches. Report and discrepancies.
• Prepare Weekly payments for creditors with correct signed off documentation.
• Responsible for Diesel purchase orders and tracking the replenishment of tank via report
• Manage supplier administration queries regarding pricing, quantity, etc
• Deliveries - ensure that all stock and non-stock items received are the correct item/product, price, quality, quantity, and volume in comparison to the order and/or quotation from the supplier.

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