Job Description

Procurement Controller
Our client, based in the Northern Suburbs, is a leading organization in the engineering and manufacturing sector, and they are seeking to appoint a dedicated and driven Procurement Controller.

Qualifications, Requirements & Experience:

• Based in Cape Town
• Senior Certificate / Grade 12
• Qualification: Relevant to procurement
• Experience on SYSPRO
• 2-5 years similar experience

Responsibilities:

• Orders & Deliveries: Ensure that outbound orders are created on Syspro.
• Ensure that the order is placed with relevant service provider once it has been approved on Syspro.
• Follow up and resolve any limitations / delays of the delivery date. Drive approval procedure if there are any delays.
• Liaise with Project Engineer frequently on quote requirements, delays, and progress with each job.
• Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for payment to proceed.
• Ensure that all necessary quality checks are completed, and any NC issues are sent back to supplier.
• Purchasing and Cost Saving: Support/attend to requests from production, maintenance, and project personnel. (quotes & orders) Sourcing of stock/nonstock items at competitive prices.
• Maintain positive relationships with suppliers to ensure no purchasing issues.
• Projects Procurement: Ensure that orders are correctly loaded, printed and placed with the supplier. Work with suppliers to ensure that deliveries are met according to the contracts given, following up on orders.
• Ensure that agreements are loaded to SYSPRO with requisition for approval by project engineer / CEO.
• Ensure that each job is send out for machining, laser cutting, and related processes to prep components for project plan and liaise with manufacturing Companies.
• Ensure all buyouts, laser cutting, etc. are sent for machining for respective project.
• Responsible to ensure the artisans receive the correct items for their project being booked out.
• Ensure that the open PO dashboard on SYSPRO is maintained and up to date.
• Ensure that stores administrator captures each requisition to SYSPRO for approval and PO.
• Vehicles Control: Ensure that all vehicles are operational and fully licensed and fit for duty. Responsible for servicing & maintenance of vehicles.
• Monitor fuel usage and measure consumption.
• Responsible for administration related to KPA: incident reporting, filing checks and reports.
• Comply and enforce the overall principle of first time right throughout the stores department - correct materials, orders, administration, booking out, stores content etc.
• Ensure that artisans for maintenance and projects receive ordered items.
• Procurement on the 2-way radios, repairs, and consumables.
• Ensure that all admin and documents are completed accurately, and as detailed as possible Print out purchase order once it has been authorized by superior.
• Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached, and filled in correctly by stores at all times
• Ensure that PO and Delivery note/Invoice matches. Report and discrepancies.
• Prepare Weekly payments for creditors with correct signed off documentation.
• Prepare deductions documentation for payroll.
• Manage supplier administration queries regarding pricing, quantity, etc
• Orders - ensure that all relevant orders are loaded on Syspro and placed with suppliers.
• Deliveries - ensure that all stock and non-stock items received is the correct item / product, price, quality, quantity and volume in comparison to the order and/or quotation from supplier.

To apply, please send your CV to

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

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