Job Description

Procurement Controller
Our client, based in the Northern Suburbs, is a leading organization in the engineering and manufacturing sector, and they are seeking to appoint a dedicated and driven Procurement Controller.

Qualifications, Requirements & Experience:

• Based in Cape Town
• Senior Certificate / Grade 12
• Qualification: Relevant to procurement
• Experience on SYSPRO
• 2-5 years similar experience

Responsibilities:

• Orders & Deliveries: Ensure that outbound orders are created on Syspro.
• Ensure that the order is placed with relevant service provider once it has been approved on Syspro.
• Follow up and resolve any limitations / delays of the delivery date. Drive approval procedure if there are any delays.
• Liaise with Project Engineer frequently on quote requirements, delays, and progress with each job.
• Ensure that Suppliers perform quality checks where applicable, and all paperwork is correct for payment to proceed.
• Ensure that all necessary quality checks are completed, and any NC issues are sent back to supplier.
• Purchasing and Cost Saving: Support/attend to requests from production, maintenance, and project personnel. (quotes & orders) Sourcing of stock/nonstock items at competitive prices.
• Maintain positive relationships with suppliers to ensure no purchasing issues.
• Projects Procurement: Ensure that orders are correctly loaded, printed and placed with the supplier. Work with suppliers to ensure that deliveries are met according to the contracts given, following up on orders.
• Ensure that agreements are loaded to SYSPRO with requisition for approval by project engineer / CEO.
• Ensure that each job is send out for machining, laser cutting, and related processes to prep components for project plan and liaise with manufacturing Companies.
• Ensure all buyouts, laser cutting, etc. are sent for machining for respective project.
• Responsible to ensure the artisans receive the correct items for their project being booked out.
• Ensure that the open PO dashboard on SYSPRO is maintained and up to date.
• Ensure that stores administrator captures each requisition to SYSPRO for approval and PO.
• Vehicles Control: Ensure that all vehicles are operational and fully licensed and fit for duty. Responsible for servicing & maintenance of vehicles.
• Monitor fuel usage and measure consumption.
• Responsible for administration related to KPA: incident reporting, filing checks and reports.
• Comply and enforce the overall principle of first time right throughout the stores department - correct materials, orders, administration, booking out, stores content etc.
• Ensure that artisans for maintenance and projects receive ordered items.
• Procurement on the 2-way radios, repairs, and consumables.
• Ensure that all admin and documents are completed accurately, and as detailed as possible Print out purchase order once it has been authorized by superior.
• Ensure that all administrative documents (purchase orders, invoices, delivery notes, GRN, debit notes) are received, attached, and filled in correctly by stores at all times
• Ensure that PO and Delivery note/Invoice matches. Report and discrepancies.
• Prepare Weekly payments for creditors with correct signed off documentation.
• Prepare deductions documentation for payroll.
• Manage supplier administration queries regarding pricing, quantity, etc
• Orders - ensure that all relevant orders are loaded on Syspro and placed with suppliers.
• Deliveries - ensure that all stock and non-stock items received is the correct item / product, price, quality, quantity and volume in comparison to the order and/or quotation from supplier.

To apply, please send your CV to

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