Job Description

Unitrans is seeking a proactive Procurement Coordinator to streamline purchasing processes and ensure timely procurement of goods and services. The ideal candidate will possess strong negotiation skills and a keen eye for cost-saving opportunities.Under direct supervision, assists in the placement of purchase orders. May follow up with vendors regarding order status.
Responsible for inventory records and general administration in the buying/procurement division. Compiles records of items
purchased or transferred between departments, prices and deliveries
Minimum Requirements

• Required qualification: 4 year Degree / NQF level 7
• Years of experience in a similar role: 4 years or more.
• A sound understanding procurement coordination
• Ability to work meticulously with a lot of moving processes
• Understanding of the clearing and forwarding processes within Africa
• Ability to clearly articulate information and communicate findings up the line
• Ability to work in harmony with a dynamic team
• Familiarity with seasonal products and requirements
• Operational systems and procedures
• Reporting procedures
• Policies and Procedures

Duties & ResponsibilitiesPurchasing

• Coordinate with buyers and stores for the delivery planning and receipt of goods into the parts distribution centre.
• Provide oversight for open orders to buyers to effectively manage aging orders for business.
• Coordinate exports from South Africa through the Distribution centre and 4PLs for order expedition

Supplier Onboarding and administration

• Be the first line of support to operations, coordinating the onboarding if applicable and presenting preferred suppliers

preventing duplication of suppliers.

• Facilitating the onboarding process with business for prompt activation

RFI / RFQ and RFPs

• Administratively provide support and coordinate the various requirements in the processes for each leg of the tender

process.

• Consolidate data, submittals, and file submittals.
• Coordinate communication internally and externally, the tender process to completion.

Purchasing Support

• Assist buyers with pricing updates and uploads of price files centrally and to business. Supplier updates and

removals in accordance with category managers needs and requirements
Internal Customer Engagement

• Create an effortless environment for operations and internal customers for pricing, supplier on onboarding, ETA

(estimated time of arrival), and back-order management.

• Update and make a visible order management to operations daily, weekly monthly.

Reporting

• Assist Inventory assistant with ensuring GRN and 3-way match processes are complete for day end.
• Report on daily receipts and back orders for invoicing to FM of procurement daily.
• Coordinate with stores cross dock requirements for emergency orders and expedition with supply.

Unitrans