Job Description

Skills & qualification requiried:

• 3+ years experience creditors / supplier management / accounts payable or equivalent in a FMCG or manufacturing environment with optional: Bookkeeping diploma / Office administration Diploma

Creditors Administration:

• Accountable for maintaining all supplier information, timeous and accurate processing of documentation for purchasing which are in accordance with the supplier mandate
• Perform payments and statement reconciliations
• Ensuring all payments are within agreed payment terms and that all discounts and rebates claimed
• Resolving of all queries relating to creditors within the agreed timeframes
• Maintain good relations with all suppliers
• Performed all necessary creditors reporting within the required time and quality standards and timetables
• This role will also be accountable for inbound transport of raw materials to the various branches

Procurement function in the administration and processing of raw materials documentation:

• Supplier / Producer Contract management
• Processing of purchase orders from supplier contracts based on quality, quantity and price
• Reconciling raw materials receipts with documentation despatched at farm and delivered at operations
• Matching weighbridge tickets with receipts of raw materials and processing receipts
• Matching grading documents with receipts and communicate and follow up on discrepancies regarding grading quality, quantities and price
• Processing of receipts in the correct storage facilities
• Reconcile open orders with deliveries and orders still to be delivered
• Processing of invoices after matching receipts with orders, weighbridge ticket, supplier contract ensuring quantities, quality, price agrees
• Reconciling weighbridge receipts with transporter documents, processing of orders, receipts and invoices, matched against transporter contract
• Reconciling supplier statements and create payment batches
• Preparing weekly cash flow for treasure

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