Job Description

Main purpose of the job:

• To centrally purchase office consumables, equipment and assets, obtain quotations and select suitable suppliers in accordance with the relevant policies and procedures, for all sites

Location:

• 7 Esselen Street, Hillbrow - Johannesburg

Key performance areas:

• Liaise with Grants Managers and Programme Managers in terms of procurement requests and ensuring approval is obtained
• Compile and/or receive purchase order requisitions to purchase goods and/or services and issue purchase order numbers
• Reconcile WITS RHI accounts
• Follow up with finance for accrued payment on the PMV system
• Request for duly authorised purchase orders, supporting documentation and approved invoice
• Follow-up on suppliers for outstanding invoices and account statements
• Liaise with initiators of procurement, operations department other relevant stakeholders to advise on expected delivery dates of items procured
• Ensure service is rendered and we have confirmed pods
• Check that all documents are accurate and correct i.e. purchase orders, quotations, invoices, delivery notes, etc.
• Provide feedback to stakeholders on consumables ordered/received and ensure relevant documentation is completed
• Timeous and accurate completion of the procure to pay system
• Updating of Procurement tracker on a daily basis
• Copy and file relevant documentation and correspondence
• Driving of company vehicle for purchases, collections and banking
• Tracking of procurement packs to operations and admin to close off procurement process
• Source suppliers according to the organisations criteria and standards
• Obtain relevant information and documentation from suppliers
• Develop and maintain a preferred suppliers list or database
• Source suppliers according to the organisations criteria and standards
• Obtain relevant information and documentation from suppliers
• Develop and maintain a preferred suppliers list or database
• Negotiate discounts on volume based orders and payment terms
• Advise suppliers of the Wits RHI payment terms and conditions
• Maintain sound working relationship with suppliers
• Liaise with relevant stakeholders regarding repairs and maintenance
• Quality assure all documentation for Wits RHI, WHC and donor compliance
• Assist in the preparation of relevant site audits and queries
• Attend relevant trainings sessions as presented from time to time
• Stay abreast with current policies and procedures

Required minimum education and training:

• Diploma in Supply Chain Management, Business Administration or Equivalent

Required minimum work experience:

• Minimum 3 years experience in Procurement/Purchasing

Desirable additional education, work experience and personal abilities:

• Certification in Business Administration or basic Accounting
• Experience working in a donor funded or NGO environment and experience in a project-based environment
• Exceptional organisation and administrative skills together with working knowledge of Microsoft Office
• Assertive, confident and adaptable
• Pro-active, energetic and able to exercise discretion and independent decision-making
• Able to prioritise own work load and work to deadlines
• Self-motivated, able to work independently and work as part of a multidisciplinary team

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 19 March 2024.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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