Job Description

Job Summary Minimum Job Requirements:

• B.Com in Supply Chain Management or similar.
• Min 5 years experience in a similar role.
• Post Graduate Certificate in Logistics, Supply Chain Management or MCIPS, a strong advantage.

Key Performance Areas:
Report to the Divisional Administration Manager:

Procurement Strategy:

• Develop, maintain and implement the procurement strategy, in alignment with the functional business, for all centralised indirect goods (non-raw materials), services and capex requirements.
• Provide strategic and change leadership to the procurement function and team.
• Identify sourcing and project opportunities for the Division.
• Implement strategies and initiatives in line with procurement best practices to drive cost efficiencies.

Procurement Management:

• Ensure integrity in supplier management, sourcing, and transparency.
• Provide procurement support to business projects and Capex acquisitions.
• Lead and execute procurement activities and sourcing strategies based on research and analysis.
• Together with the BUs identify, document, and implement and classification methodology for all items procured with the Division.
• Develop and manage the proposal, bidding, and negotiation processes.
• Identify and manage commercial, contractual, operational, financial (price and cost savings), reputational, ethical and supply chain risks to minimise negative impact on spend objectives while encouraging opportunity and innovation.
• Lead negotiations on high impact, arrangements, and contract issues to deliver desired outcomes.
• Maintain agreed vendor price agreements using catalogues and vendor pricing master files.
• Responsible for achieving annual cost savings and value contribution targets.
• Increased use of preferred suppliers across the business and the minimisation / elimination of middle men suppliers.
• Optimise payment terms.
• Assist in development of automated reports by supplier classification and provide spend analysis by classification.

BBBEE:

• Develop, maintain, and assist in the implementation of the BBBEE strategy and identify improvement areas.
• Manage the supply chain, including new vendor onboarding, to maximise BBBEE Preferential Procurement, Supplier Development and Enterprise Development.
• Manage the implementation of improvements and support the roll out Supplier Development and Enterprise Development by the BUs/plants to achieve BBBEE targets.
• Manage the monthly administration of these areas on the BBBEE toolkit for the Division.
• Mange the Preferential Procurement section of the year end BBBEE verification submissions to the verification agent.

Contractual:

• Perform procurement and commercial risk assessments on proposed contracts and agreements.
• Establish standard terms and conditions for purchasing and Service Level Agreements for vendors.
• Negotiate terms and conditions and conclude Supplier Agreements within pre-agreed mandates (Price, Quality, Delivery conditions, payment terms, etc.).
• Manage annual supplier/vendor increases in line with the mandate agreed and ensure the necessary agreements are updated in conjunction with Legal.
• Assist Legal in the management and maintenance of procurement standard terms and conditions.

Tenders:

• Engage with the relevant internal/external stakeholders to ensure a full understanding of the tender and business requirements.
• Manage the tender process and approve tenders for submission to the Tender Evaluation Committee.
• Facilitate the award, in conjunction with the tender committee, and implement approved tenders, including formal hand over to the business with agreements and service level agreements.

Key Material Trend Analysis:

• Analyse category or service market trends for assigned indirect material/service purchases and communicate opportunities to management, recommending action plans based on market trends and analysis.

Supplier Evaluations and Management:

• Manage the vendor onboarding process for the division.
• Lead and facilitate the supplier selection with the objective of delivering measurable service level/performance criteria, mechanisms for monitoring performance/remedies.
• Identify opportunities for improvements and adopt effective remedies for non-performance.

Shipping and Logistics:

• Manage the contracts for the shipping function including shipping, freight forwarders, couriers.
• Manage Logistics contracts (Transport, Waste Management, Material Handling, etc.).
• Manage the optimisation of Customs and tariff rates.
• Identify opportunities and make recommendations to minimise shipping and logistics costs
• Drive reduction of costs.

Other:

• Continuous improvement - keeping up to date with latest Procurement trends and Best Practices.
• Internal controls - develop and implement procurement policies, procedures and process flows aligned with Group requirements.
• Supplier base optimisation and rationalisation.

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