Job Description

About the job Procurement Manager (External Applications Only)Description:Support Operations by managing the procurement process in sourcing the right product at the right price and supply chain management.Requirements:

• Minimum Diploma or NQF 5

• Minimum 5 years experience in a similar position

• Good command of English Language, written and verbal

• Intermediate knowledge of MS Office package (Word, Excel, Outlook)

• Ability to handle high pressure

• Prepared to work extended hours

• Attention to detail

• Strong negotiation skills

• Integrity beyond reproach

• Strong organizational and administration skills

• Analytical ability

• Strong time management

• Own transport with valid driver's license

Procurement Administration

• Selling price maintenance by actioning price change requests.

• Management of cost price variance by rectifying errors on system.

• Cost price validation and maintenance by confirming with supplier.

• Creditor administration by obtaining credit notes from suppliers when required.

Space Management

• Maintain planograms by analysing sales performance (top and worst performers) and range rationalization

Trade Agreements

• Negotiation of rebate, advertising, and trading terms.

GP Management

• Management of GP% according to required margin by negotiate correct cost price with supplier and set initial selling price.

Supplier Performance

• Provide supplier with forecasted units required.

• Monitor actual purchases against forecast.

• Monthly review of supplier performance.

Lead with visionEstablishes a clear and compelling outcomes for area of responsibilityDevelops appropriate action plans in order to achieve established outcomesEnsures that employees understand their role towards the achievement of the departments outcomesMotivates employees to achieve the established outcomesProactively identifies and addresses issues and risks within own department that may impede the delivery of the departments outcomesProvide DirectionDevelops operational plans to enable the achievement of set objectivesEnsures adherence to policies and procedures within area of responsibilitySets example as a driver of company values and motivate and support employees in department so that others can buy into vision, mission and values"Drive for resultsConstantly looks for and acts on opportunities to improve department performanceWorks to exceed goals set by othersDevelops stretching goals for self and department, working consistently and tenaciously to meet theseImplements clear control mechanisms to measure results against department performance objectivesIdentifies barriers to performance and persists in overcoming themAssists team members in achieving their goalsProactively anticipates and acts on trends and evolving needs"Think StrategicallyIdentifies gaps or potential inconsistencies in business results, performance data, processes or systems by recognising patterns in informationPrepares contingency plans for identified problems and situations that might occurProactively take considered action to ensure that a current problem which could be ignored in the short term does not escalateSolve ProblemsProactively identifies problems and seeks root causeAnalyses information objectively and thoroughly and identify gaps or potential inconsistencies in operational results, performance data, processes or systems by recognising patterns in information when solving problemsDevelops and implement appropriate action plans breaking complex tasks into manageable partsMake DecisionsMakes decisions within framework of company policies and within set time linesMakes decisions giving due consideration to consequences of the decision made in area of responsibilityImplements decisions made in line with agreed processes and policiesStands by own beliefs and decisions with self confidencePlanEstablishes priorities, operational plans that ensure the best utilisation of resources in area of responsibilityTakes into account consequences of planning on area of responsibility with regards to organisational processes, budgets, resource- availability and the external environmentEmpowerMentors and coach subordinates in department by devoting significant time to provision of one-on-one coaching and support to othersWorks with subordinates to create individual development plans that are clearly linked to business, team, and individual needs and goalsDelegates to individuals at the appropriate levelManage PerformanceFollows through on commitments made and deliver on them to achieve set objectives and targetsTakes accountability for own and or subordinates actions and implements corrective action where requiredDefines clear and stretching department goals and standards in line with strategic initiatives and objectivesImplements and manages appropriate control mechanisms to ensure department objectives are achievedUses appropriate behavioural skills to resolve operational performance problemsActs as a role model and motivates others to achieve the highest standards of quality and efficiencyDetermines employees' strengths and weaknesses relative to demonstrated behaviours and job requirements and implement appropriate development plansHandle PressureHandles pressure well and is consistent in controlling own responses irrespective of time/or workload pressuresRemains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situationsCalms others who are expressing frustration or anger "InnovateGenerate unique alternatives, options or solutions to problemsManage ChangeManages planned changes that may be brought about as a result of internal and or external circumstancesEnsures that the department responds to the changing environment and stakeholders needs and expectations"InfluencePersuades, convinces and influence others towards point of view as leader of the department by being aware of self ,others and contextDisplays appropriate, written presentation and oral communication aligned to audience requirementsProjects credibility and confidence even when faced with obstaclesAssert AuthorityGets one's point across with credibility and self-confidence ensuring adherence to policies despite work pressures experiencedAsserts self during interpersonal situationsMaintains and projects confidence, even in adverse circumstancesMakes a positive personal impact that is clear and concise for the audienceFacilitates open, direct two way communicationExpresses disagreement with peers or more senior colleagues, tactfully and appropriatelyCollaborateRecognises conflict among team members and deal with it effectivelyIdentifies and improves communication to bring conflict within the team into the open and facilitate resolutionMakes concerted effort to collaborate and build rapport with internal stakeholders in finding solutions to situations leading to conflict and misunderstandingCommunicateAssesses the needs of audience in order to deliver appropriate message and contentApplies communication strategies to ensure inputs from role players are discussed and acted uponActively shares information and ideas, and encourages others to share their views and concernsRecognises and proactively deal with situations with potential for miscommunication leading to damaged relationships

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