Job Description

Start your career as a Procurement Officer at Vopak and contribute to social themes such as energy security and energy transition. We offer you a working environment that is safe and pleasant and where equality, diversity and satisfaction are of paramount importance.As a Procurement Officer you will build together with all your colleagues in South Africa on our ambition to be the best in Port at leading locations. Vopak South Africa is a growing company and major investments have been done. As a Procurement Officer you will join our motivated team in South Africa at Vopak South Africa to optimize the use of the infrastructure and contribute to a culture of being proud to work for this growing company.Ready to develop yourself and make a positive impact? Improve the world and start as a Procurement Officer at Vopak.What will you do as a Procurement Officer?The Procurement Officer will responsible for and play a crucial role in maintaining positive vendor relationships, negotiating contracts, and contributing to the overall success of the organisation through strategic procurement practices.The successful incumbent will also be required to develop and implement comprehensive category strategies aligned with organisational goals and objectives.The Procurement Officer will report directly to the Manager: Sourcing & Procurement.What do we offer you?

• A market-based salary that is commensurate to your knowledge & experience, coupled with attractive bonuses
• Relevant and competitively placed allowances
• Various growth & developmental opportunities
• Disability & Risk Insurance that is fully subsidized by the company
• Group Medical Aid where Vopak pays 50% of the nominal costs
• Excellent Retirement Scheme funding through our Group scheme retirement fund
• Wellness Agenda that authentically connects and cares for our people and promotes work/life balance
• Great working environment & a diverse and inclusive culture

What do we expect from you as a Procurement Officer?

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience as a Procurement Officer or in a similar role.
• In-depth knowledge of procurement regulations, best practices, and market trends.
• Strong negotiation and communication skills.
• Excellent organisational and multitasking abilities.
• Proficient in using ERP Systems and Google Docs.

What does your day look like?

• The Procurement Officer will be responsible for the buying and ordering of goods, services and other expenditures for the Operating Company (e.g. machinery, equipment, tools, parts, supplies and services) in line with the procurement policy and contracts.

• The Procurement Officer will also be responsible to ensure availability of the specified goods and services according to the functional, budget and planning requirements of the internal customer / budget owner.

• Conduct thorough market research and analysis to identify trends, opportunities, and potential risks within assigned categories.

What can you expect from your employee experience?You are going to experience that we care & dare: We are empathetic. We know when to lead and know when to let others lead. We attract, grow and coach future leaders.We aim to communicate in a clear & authentic way. We solicit feedback, ask and listen, learn and unlearn.You will grow with your team: Whatever our role, we support business, in a thoughtful way, to create value for our teams and our clients. We embrace new ways of working applying digitalization to provide solutions.We lead the We: We have a passion for winning and growing as a team. We inspire people to deliver a joint performance. We create an inclusive environment where different thoughts, generations, cultures and experiences are valued and encouraged.Your core responsibilities are:Strategic Sourcing

• Identify potential suppliers, conduct negotiations, and secure advantageous terms and conditions.
• Develop and implement strategic procurement plans to achieve cost savings and improve overall efficiency.
• Evaluate and analyze supplier proposals, ensuring alignment with organisational goals and standards.

Category Strategy Development

• Strategic Planning:
• Collaborate with key stakeholders to understand the organization's overall business strategy and goals.
• Translate business objectives into actionable procurement strategies for specific categories, considering market dynamics, industry trends, and internal requirements.
• Market Analysis and Research:
• Conduct thorough market research to understand current and emerging trends within assigned procurement categories.
• Analyse market conditions, supplier capabilities, and potential risks to inform strategic decision-making.
• Demand Forecasting:
• Work closely with internal departments to forecast demand for products and services within the assigned categories.
• Anticipate changes in demand patterns and adjust procurement strategies accordingly.
• Opportunity Identification:
• Identify opportunities for consolidation, standardization, and leveraging economies of scale within the category.
• Explore innovative solutions and technologies that can enhance the efficiency and effectiveness of procurement processes.
• Lifecycle Management:
• Develop strategies for managing the entire lifecycle of products and services within the category, from initial sourcing to end-of-life considerations.
• Implement sustainable procurement practices and consider environmental, social, and ethical factors.
• Risk Mitigation:
• Assess potential risks associated with the supply chain within the category, including geopolitical, economic, and operational risks.
• Develop risk mitigation strategies to ensure a resilient and robust supply chain.
• Continuous Improvement:
• Implement a continuous improvement mindset within the category, regularly reviewing and refining procurement strategies based on performance metrics and feedback.
• Collaborate with cross-functional teams to identify areas for improvement and innovation.
• Performance Metrics and KPIs:
• Define key performance indicators (KPIs) and metrics to measure the success of category strategies.
• Regularly monitor and report on the performance of procurement activities within the category.
• Collaboration and Communication:
• Work closely with cross-functional teams, including finance, operations, and quality assurance, to align category strategies with broader organisational goals.
• Communicate effectively with stakeholders to ensure understanding and buy-in for category strategies.
• Foster a collaborative and transparent environment to share information and insights.

Budgeting & Cost Control

• Support the Manager Sourcing & Procurement in performing spend analyses, contract analyses, categories review and proposes actions & initiatives to include in the annual budget process.
• Monitor and control procurement-related costs, identifying opportunities for cost savings without compromising quality.
• Implement cost-effective sourcing strategies to optimize budget allocation.

Contract Management

• Ensure in consultation with manager S&P the proper implementation and follow-up of relevant procurement contracts
• Facilitate visibility and availability of contracts
• Ensure that supplier contracts are managed in line with the specifications of the Procurement Policies and principles (compliance).
• Evaluate and improve use of contracts and decide on contract development together with stakeholders (e.g. termination or modification).

Supplier Management

• Establish and maintain strong relationships with vendors and suppliers.
• Evaluate vendor performance, addressing any issues or discrepancies in a timely manner.
• Negotiate contracts, ensuring compliance with legal and regulatory requirements.

Performance Measurement

• Understand and periodically measure and analyze processes and their performance/results by measuring global and local KPIs (e.g. P2P, savings, contractor safety, etc.).
• Provide recommendations to improve the performance.

Management & Improvement

• Support in the continuous improvement by understanding and analyzing processes, identifying and implementing process improvement actions.

Want to start as Procurement Officer at Vopak?Are you ready to share your vision and contribute to Vopak South Africa? Then start as a Procurement Officer and apply now!

Vopak