Job Description

OBJECTIVES OF THE PROGRAMME Country Administrative Support Units (CSUs) have been established in the organizational structure to assist managers and staff in fully discharging their responsibilities in the Global Management Information System (GSM) environment and to ensure compliance with institutional policies,procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource planning (ERP)system.

DESCRIPTION OF DUTIES Advises the head of the WHO country office for informed decision-making on procurement transactions; Coordinates the preparation and submission of procurement plans by the various organizational groups of the budget center; Prepares and monitors the implementation of the procurement plan ensuring that objectives and priorities are met and on track; Evaluates requests from technical units and partners and advises on compliance with the Organization's rules and regulations; Administers procurement resources and ensures the consistent and efficient use of standard procurement procedures; Maintains the database of pre-qualified and evaluated suppliers; Maintains and monitors the overall activities of procurement, logistics and contracting services for the office by using the Oracle system in gsm oracle and other purchasing tools, including business intelligence (BI), and providing reports,data and statistics; Provides advice to unit/program managers and managers and staff on procurement,logistics and contractual services; Ensures the smooth running of purchasing operations, including the ordering and delivery of goods and services; Maintains regular contact with the Contracting and Procurement Unit (SPC) of the Regional Office and follows up on decisions taken by the Contract Review Board (CRC); Tracks the shipment of ordered items with shipping companies and liaises with local authorities for tax exemption and timely customs clearance of goods; Provides the secretariat of the local procurement committee; Analyzes and/or evaluates supplier performance with other designated personnel; and Performs other related duties as assigned.

REQUIRED QUALIFICATIONS

Education Essential: A first-level university degree in business administration, public administration, management or a related field
Desirable: A postgraduate degree in business administration, public administration,management or a related field.

Experience Essential: At least one (1) year of experience, some of which in an international context, in the field of procurement and logistics services for a program. Experience inthe use of corporate resource planning systems or similar software packages
Desirable:

Skills Strong purchasing and budgeting knowledge and skills. Concrete skills in the implementation of service operations and purchasing processes. Strong skills in the use of corporate resource planning systems or similar software packages. Strong computer skills in office applications, including Excel, Power Point and Word.

WHO Competencies Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French.

REMUNERATION Remuneration comprises an annual base salary starting at ZAR 679,175 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link:

. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States ( ) are strongly encouraged to apply.
Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the

into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit:

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at

.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.

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World Health Organization