Job Description

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Overview

To provide comprehensive administrative support to the production team, ensuring the smooth and efficient operation of day-to-day manufacturing activities. Responsible for maintaining accurate records, updating systems (ERP, SHERQ, HR), and coordinating communication between departments.

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Qualifications

Grade 12; Diploma or Certificate in Administration, Logistics, or related field.
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Experience

3 years demonstrated experience in office administration in a manufacturing environment. 2 years demonstrated experience working with ERP systems (e.g.SAP, AX, D365,).
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Duties

Administrative Coordination

Organize files, documents, and records (digital and hard copy). Order and manage office and production floor supplies. Coordinate office maintenance and liaise with service providers. Create and manage daily, weekly and monthly production schedules and work closely with production team to align schedules Communicate changes, delays, or constrains proactively to all stakeholders

ERP System Administration

Maintain and update production data in the ERP system (e.g., material movements, production orders, inventory tracking,
purchasing,receipting).
Generate daily/weekly / monthly variance reports and perform variance investigations. Responsible and Accountable to meet daily process and reporting targets with regards to ERP and related processing Monitor and reconcile work-in-progress and finished goods data. Assist with BOM updates and production planning support. Ensure ERP governance Assist with vendor on-boarding process

SHERQ System Administration

Capture and track safety, health, environment, risk, and quality data. Maintain compliance documentation and support audit readiness and site inspections Coordinate safety briefings, training records, and toolbox talks documentation. Coordinate and monitor training expiry dates and schedules refreshers or recertification through training centre

HR System Support

Maintain attendance, shift rosters, and leave records in HR systems. Support all HR initiatives and maintain documentation Ensure confidentiality of employee information and documentation
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Job Competencies

Job Related Skills

Proficiency in MS Office (Word, Excel and PowerPoint) Numerical skills Attention to detail Strong communication/interpersonal skills Report-writing abilities
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General

Role impacts:

Productivity Safety Employee relations Customer and supplier relationships

Key Relationships:

Senior Management/Management Customers Support Teams Production Any other stakeholder as may be deemed important and relevant from
time to time

Occupational Level: Semi-Skilled