Job Description

At the heart of HaveYouHeard is a vibrant and creative spirit, a self-led attitude and a growing desire to constantly improve and evolve in who we are, and what we do. One of our key drivers is growth and development, not only of the agency company, but of each team and individual. You will succeed and love every bit of your time with us, if you love to break convention, challenge the norms whilst embracing a progressive and empathetic approach to bringing out the best in people whilst raising the bar and embracing strategic and digital change.

Have You Heard is a creative and dynamic advertising agency that specialises in delivering innovative marketing campaigns for a wide range of clients. We are looking for a highly motivated and detail-oriented production assistant to join our team. As a production assistant, you will work closely with our production team to support the development and execution of high-quality campaigns.

Job summary

The production assistant will play a key role in the day-to-day operations of the production team, helping with the coordination and logistical aspects of advertising/activation campaigns. You will assist in everything from pre-production planning to on-site execution, ensuring that the production process runs smoothly and efficiently.

Key responsibilities

Assist in the planning and coordination of production schedules, meetings, and logistics.

Support the production team with research and gathering materials for campaigns.

Help coordinate talent, crew, and equipment for shoots, ensuring that all necessary resources are available and on time.

Act as a point of contact between the production team and other departments (creative, marketing, etc.) to ensure smooth communication.

Prepare and organise production documents, including contracts, call sheets, and shot lists.

Maintain and organise production assets, files, and equipment.

Assist with location scouting, permits, and other administrative tasks.

Help set up and break down on-location shoots and handle on-site support as needed.

Assist in managing budgets, tracking expenses, and ensuring that productions stay within financial constraints.

Handle various day-to-day tasks related to the overall production process as needed.

Requirements

Bachelor's degree in film, media, communications, or a related field (or equivalent experience).

Strong organisational and time-management skills with the ability to manage multiple tasks simultaneously.

Excellent communication and interpersonal skills.

Ability to work under pressure and meet tight deadlines in a fast-paced environment.

A keen eye for detail and a proactive attitude.

Previous experience in a production or agency setting is a plus, but not required.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with production management software is a plus.

A passion for the advertising industry and a strong desire to learn and grow in production.

Why join us

At Have You Heard we believe in fostering a collaborative, creative, and inclusive environment where employees can grow and thrive. As a production assistant, you will gain valuable hands-on experience and be exposed to the exciting world of advertising production.

Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act and in line with our Employment Equity Policy. Only shortlisted applicants will be contacted.