Job Description

Program Assistant X2 (Bojanala x1 and Ngaka Modiri Molema x1)

KEY PERFOMANCE AREAS

xc2xb7Capture and scan all consent and follow-up forms from Right to Care-supported VMMC sites onto various systems.
xc2xb7Ensure data accuracy by identifying data quality errors and communicate these to the relevant stakeholders.
xc2xb7Submit / escalate daily error reports to the relevant programme staff.
xc2xb7Reach daily data capturing targets as set by the relevant programme staff.xc2xb7Verify the completeness and accuracy of information captured against the source document
xc2xb7Conduct initial verification of source documents against error template prior to capturing.
xc2xb7Manage individual follow-ups of queried source documents within one week of initial query. xc2xb7Obtain and report daily, weekly, monthly and quarterly statistics from supported VMMC sites as per agreed deadlines and reporting criteria.
xc2xb7Compile and submit standardised and ad-hoc reports to head office.
xc2xb7Compile and submit standardised weekly status reports to head office.
xc2xb7Review and prepare national VMMC registers for Department of Health quarterly submissions. xc2xb7Order VMMC-related materials and forms as required by the clinical and data teams.
xc2xb7Ensure that data capturing administration is completed as per the agreed checklist / standard operating procedure.
xc2xb7Complete and submit monthly vehicle checklists and fuel slips.
xc2xb7Manage petty cash inclusive of monthly reconciliation reporting to finance.
xc2xb7Facilitate all procurement requests on behalf of district teams.
xc2xb7Work with the team leader to collect documents for clinical team and social mobilizers.
xc2xb7Ensure locum time sheet are submitted to HR timeously. xc2xb7Coordinate travel and meetings as per requests from District Programme Coordinators and District teams.
xc2xb7Manage assets and warehousing by receiving and transferring assets and keeping inventories up to date.
xc2xb7Assure quality of storerooms in district offices and/or hospitals by administering stock control visits.
xc2xb7Administer vehicle maintenance as per requests received from district teams.
xc2xb7Implement day-to-day office management duties including (but not limited to) cleaning oversight, safety and security, hospitality and filing.

Minimum Required Qualifications and Experience

Matric (Senior Certificate)

A relevant certificate in Office Administration

Desirable Experience qualification:

A tertiary qualification (diploma / degree) in a relevant field.

Computer literacy and working knowledge of various Microsoft Office (specifically Microsoft Excel) packages

Minimum of two years office administrative support and VMMC data handling experience required.

Closing date: 11 Feb 2024

Right To Care