Job Description

We are seeking a motivated Programme Coordinator to join our dynamic team. As a Programme Coordinator, you will play a crucial role in the coordination of administrative activities; and will assist the Programme Manager / Product Owner, Project Manager/s and team with planning, finance, and report...POSITION INFO:We are seeking a motivated Programme Coordinator to join our dynamic team. As a Programme Coordinator, you will play a crucial role in the coordination of administrative activities; and will assist the Programme Manager / Product Owner, Project Manager/s and team with planning, , and reporting requirements. Will be required to adhere to various SLAs within governance parameters in support of the successful implementation of an Initiative/s and may be required to assist with ad-hoc requests as and when necessary.What youll do:

• Supports the initiative team:

Set-up / book venues and catering (within in required SLA) for workshops, conferences, and meetings. * Attends the initiative meetings to take minutes, accurately, within the required guidelines and to ensure completion of the meeting attendance register.

• Proactively manages meeting attendance and relevant documentation e.g., agenda, presentation packs.
• Communicates meetings and workshops to all defined parties.

• Timeously communicates / provides an update to the Programme Manager /
• Project Manager/s and /or Product Owner whether there is quorum for the meeting to proceed or to be rescheduled.
• Distribution of minutes within the required SLA.
• Maintain the RAID (control) log with RISKS, DECISIONS, ISSUES and ACTIONS as and when required and ensure timeous follow-up and updates of these items to ensure it is closed out correctly.
• Captures all documents in the appropriate templates.
• Sets up and maintains the initiative files in an orderly manner as per the BCE governance requirements.

• To ensure the initiative filing structure is kept up to date for auditing purposes.
• Updates all roadmaps / plans.
• Provides day-to-day support for the Programme / Project Manager and team.
• Responsible for managing one or more tasks within the constraints of scope, quality, time, and cost.
• Assists the Programme / Project Manager/s with project budget and finances.
• To ensure the invoice tracker and finance documents are maintained.
• To arrange travel bookings as and when required.
• Assists with adhoc requests.

Key result areas and work descriptors:

• Budget Control
• Liaises with finance in payment of invoices.
• Maintains all project financial information.
• Manages invoices and ensures sign off and allocation of correct codes etc.

Personal effectiveness:

• Accepts and lives the company values.
• Accountable for service delivery through own efforts.
• Collaborates effectively with others to achieve personal results.
• Individually accountable for managing own time, tasks, and output quality for periods of 1 day to a maximum of 6 months.
• Makes increased contributions by broadening individual skills.

Governance:

• Adheres to standards and code of conduct.

Quality Management:

• Adheres to standards and code of conduct.

Your expertise:

• 5 Years Project Administration experience or 3 Years Programme Coordination experience.
• Is familiar with various project methodologies such as Waterfall and Agile/Scrum
• MS Office: Experience in Word, Excel, MS Outlook and proficiency in PowerPoint, MS Project, and MS Teams

Qualifications required:

• Matric

Project Administration Certificate / Project Management Certificate * Agile: Certification in Agile (Introduction to Agile or Agile Fundamentals) or worked in an Agile environment for a period of 3yrs plus.

• Other: Oracle, SharePoint, Zoom, TFS and Jira.

Competencies:
Team orientation

• Willingness to work with others in a team environment. This includes working towards team goals, participating in decision making, co-operating with others, and offering assistance when needed.

Information monitoring

• Collect and review information to ensure that objectives are met. This includes setting up and/or utilising monitoring procedures to measure progress and
• keeping relevant people informed through feedback loops.

Technical knowledge

• Having achieved a Full performance level of technical knowledge, related to a specific role.

Ownership

• Assuming responsibility and accountability for the successful completion of tasks and adhering consistency to standards of excellence. Ensuring that all relevant detail has been considered.

Planning organising

• Establishing a course of action for self and others to ensure that goals are achieved. This includes the effective management of time and resources; and the ability to adapt plans when appropriate.

Other information applicable to the opportunity:

• Contract Position (12 Months)
• Location: Cape Town
• Work environment: Hybrid (3 days in the office and 2 days from home)

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