Job Description

Tsebo Facilities Solution is looking for a Project Accountant to support the Workplace Co-Ordinator by providing financial administrative and accounting support on the Old Mutual contract ensuring compliance to standard policies, procedures and processes in a manner that achieves the objectives of the Old Mutual contract through excellent workplace service delivery in daily operations and according to the master service agreement.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients needs. to find out more about who we are in a nutshell.
Duties & Responsibilities

Generic Objectives

• Forecast preparation for OM projects and services.

• Establish and maintain acceptable internal control for the accounting functions.

• Custodian of financial policies and procedures.

• Produce exception reports on the budget against actuals and investigate all variances.

• Propose and carry out any remedial action necessary to rectify abnormal variances on budget line items.

• Manage supplier accounts and payments per Accounts Payable forecast process.

• Prepare cash forecast aligned to operations and attend and report to regular meetings pertaining to the forecast.

• Check correct general ledger allocations and coding of all invoices.

• Complete schedule of all statements.

• Ensure that the necessary financial controls are in place.

• Develop, review, and update financial controls regularly.

• Ensure compliance with financial accounting practise and project-specific needs.

• Produce financial reports for the Client meetings.

• Manage timely processing of supplier invoices and matching to quotations and purchase orders.

• Assist TWD with finance related queries.

• Follow up on outstanding debtors.

• Review subcontractors costs and all other payments.

• Maintain regular and preventative maintenance cycle and life cycles of capital assets.

• Supplier contract administration.

• Ensure copies of all documents are filed as well as correspondence in a methodical manner.

• Update Budget and schedules for project expenditure monthly.

• Generate reports reviewing for correctness and submitting on due date.

• Generate ad hoc reports as required and provide financial and administrative support to various departments.

• Accruals to be raised and monitored for month end reporting

Customer and Supplier Invoicing Objectives

• Sign off weekly captured invoices before integration on D65.

• Ensure all invoicing documentation is appropriately authorized

• Ensure supplier invoices are correctly allocated and entry of information on D365 is complete and acureate.

• Prepare monthly and weekly cash projections for review

• Ensure monthly that cut-off dates for processing of supplier invoices are met

• Ensure creditors days are in compliance with TFS policy and suppliers are paid within terms

• Assist administrators with supplier invoice queries

• Monitor Open Purchase orders and resolve any ageing items

• Leave day monitoring of the OM Team

• Attend Clients Meetings

• Assist in the Preparation yearly OM Forecast

• Update monthly TFS Forecast/Budget spreadsheet

• Accruals to be raised and monitored for month end reporting

Ad Hoc

Any reasonable action requested by management.
Skills and Competencies

• Excellent telephone etiquette

• Good command of the English Language

• Bilingual

• Detail knowledge of Helpdesk Procedure and TFS processes

• Basic knowledge of the client and the building where the function operate

• Good knowledge and understanding of PPP model and the PPP Agreement

• Knowledge on SARS Tax and Vat Acts and applicable legislation

• Good knowledge and understanding of PPP model and the PPP Agreement

Behavioural Qualities

• Proactive

• Judgement and deciding

• Interpersonal and cross-cultural skills

• Continuous improvement

• Managing projects and tasks

• Troubleshoot

• Motivating and developing others

• Teamwork

• Conflict handling

• Report writing

• Customer service orientation

• Forecasts

• Cost control / Optimisation

Qualifications

• Grade 12

• Bachelors degree or Diploma in Accounting Financial Management.

• 5-10 years relevant experience or the equivalent knowledge or skill in similar position of project accountant.

Policy

Tsebo is committed to protecting your personal data as well as your rights relating to the information in line with the provisions of the applicable data protection laws.

As a company we are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants.

Please note that Tsebo will not charge individuals seeking employment any fees, whether for registration, application, administration or placement.

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Tsebo Solutions Group Proprietary
Limited (reg no 2016/224394/07)

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