Job Description

Project Accounts



Project Registration. Maintain upkeep between Great Plains/projects.



Budget Loading with supporting documents ensuring all aspects are covered. Ensure budgets are not exceeded with special attention to the transfer of funds with budget.



Checking accuracy of all new budgets to final draft



Timeous and accurate billing of client invoices



Overdue Projects - query and escalation process



Closure of projects - Investigate, resolve, and provide valid reasonswhy an event is open 30 days after an event date. Follow the escalation process using Great Plains & Crystal. Save reports in month and folder and do a comparison on a weekly basis.



Monitoring of open PO'S and projects to ensure they remain self- funding (over 45 day reports)



Follow up to ensure client recons are produced timeous, accurate and submitted for sign off.



Recognise income on projects with stipulated Gross Profit according to signed budget. Responsible for recognising revenue and expenses



Continuous measurement of Actual vs Forecast



Record Keeping - Client Budgets, Purchase Orders, Invoices and



Correspondence are electronically filed by client by Event.



Provisions



Updating monthly general ledger recons and closing off projects



Debtors



Invoicing all ad hoc invoices as well as CE that has been requested by relevant teams to ensure business efficiency and the importance of a deal. Feedback and response within 24 hours



Ensuring Timeously Contract Invoicing done-Invoicing to go out first week of every month.



Debtors Weekly Report - Update Debtors Report and send out every Monday to the team requesting feedback. Follow Up and get the most constructive feedback and update the Debtors Report, follow up on any queries following our weekly debtors meeting.



Uploading Invoices on Supplier Portals



Filling out Supplier Creation Forms for those clients that requirethem and submitting them with supporting documents



Payment Updates - In the week of the event, this needs to be sent out twice daily and finance needs to ensure that Hospitality Ticket Recon balances to payment update daily - once daily in the build-up to the event.



Debt Collection support by ensuring no invoices without PO's andmanaging cash flow.



Accounting



Timeous and accurate billing of client invoices



Contract maintenance / invoicing schedule



Approval of the suite master list



Project accounting back up for the Hospitality project accountant



Recognise income and expenses in the correct period



Record Keeping - Client Budgets, Purchase Orders, Invoices and Correspondence are electronically filed by client by Event.



Provisions



Updating monthly general ledger recons and closing off projects



Report - To be updated, maintained and ready by the 5th of everymonth.



General



Query resolution with clients, internal divisions, and suppliers



Ensure operational divisions adhere to Finance's policies andprocedures relating to client events.



Key Finance liaison with Operational Implementation Divisions



Produce monthly project management reports.



Revenue recognition recon



Monitor integrity and accuracy of Project Accounting, Crystal



Reports and PS Requisition



General ledger journals and reconciliations



Record keeping of client budgets, purchase orders, invoice andcorrespondence are electronically filed by client by event.



Qualifications



A post-matric qualification in Finance or studying towards a Financequalification



Experience



Minimum 3-5 years working experience.



Applicants need solid hands-on experience with large customeraccounts and working within a pressurised streamlined environment.



Excel skills, good time management in a pressurised environment andnumeric accuracy



Good communication skills with staff at all levels are prerequisites to besuccessful in this critical position.



Ability to understand and interpret breakdown of cost, VAT calculationsand deposit payments.



Ability to work according to deadlines and under pressure



Skills and Knowledge



Team player-work constructively within a team to bring out the best traits of all.



Good communication skills with staff at all levels are prerequisites to be successful in this position.



Ability to work according to deadlines and under pressure.



Independent, confident, self-motivated and professional.



Good time management skills



Trustworthy, diplomatic, tactful, and discreet.



Responsible, reliable, and accountable.



Analytical and problem-solving skills.



Accuracy and attention to detail



Between 3 - 5 Years