Job Description

The project administrator will be providing administrative support, coordination, and assistance across various project activities to ensure efficient project execution and delivery within stipulated timelines and budgets.QUALIFICATIONS:

• Minimum National ...

POSITION INFO:JOB PURPOSE:The project administrator will be providing administrative support, coordination, and assistance across various project activities to ensure efficient project execution and delivery within stipulated timelines and budgets.QUALIFICATIONS:

• Minimum National Diploma Qualification in Office Administration / Public Administration or a related field
• Proven experience in project administration, preferably in the development or construction sector.
• Proficiency in Microsoft Office suite and project management software.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work effectively in a fast-paced, dynamic environment.

EXPERIENCE:

• Minimum of 2 to 5 years experience in a position undertaking similar work as outlined in the scope of work and deliverables.xc3x82
• Demonstrated ability to manage multiple tasks and priorities effectively.
• Strong interpersonal and communication skills.
• Ability to work collaboratively in a team environment.
• Knowledge of project management principles and practices.
• Adaptability and flexibility to changing project requirements and priorities.
• Proficiency in project administration tools and software.
• Understanding of procurement processes and contract management.
• Knowledge of financial management principles.
• Research and analytical skills.
• Report writing and documentation skills.

• Assist in the preparation, organisation, and maintenance of project documentation, including contracts, reports, and correspondence.
• Coordinate meetings, workshops, and project-related events, including scheduling, venue booking, and preparation of meeting materials.
• Facilitate communication and collaboration among project stakeholders, including government agencies, private sector partners, and community representatives.
• Maintain project schedules and calendars, tracking key milestones, deadlines, and deliverables.
• Support financial management activities by tracking project expenditures, processing invoices, and preparing financial reports.
• Conduct research and gather data on relevant topics to support project planning and decision-making.
• Provide logistical support for project team members, including travel arrangements, accommodation bookings, and equipment procurement.
• Assist in monitoring project progress, identifying risks and issues, and recommending corrective actions as necessary.
• Perform other administrative tasks and duties as assigned by the Project Manager or project leadership.

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