Job Description

Main purpose of the job:

• To assist with the administration of the project activities and provide operational, reporting and finance support to the Project leads, and across study sites in South Africa, Kenya and Malawi

Location:

• NICD Sandringham - Johannesburg

Key performance areas:Coordinate and administer project activities

• Responsible for co-ordinating and submitting appropriate and periodic reports according to the project requirements
• Ensure project administration operates within the requirements of WHC and the donor
• Arrange and manage all aspects of meetings, workshops, seminars and trainings, in South Africa and other countries
• Ensure that requisitions and processing of logistics for all training events and meetings including booking of venues, agenda, visas, transport, accommodation are attended to in a timely manner
• Processing of student documentation for payment of bursary, medical aid, stipends or relevant reimbursements
• Correspondence with students and monitoring student progress and maintaining database of information
• Effective communication with relevant stakeholders and project partners

Finance Administration

• Oversee financial administration incorporating both Wits and WHC financial systems
• Obtain quotations for items requested
• Process purchase order and requisitions and submit to relevant managers for approval
• Process invoices and follow up on orders processed

Provide high level administrative support

• Support Project Manager/Project Leader in preparing of project documents/materials and the establishment of operating policies and procedures
• Monitor timeframes and scope of activities as circumstances dictate
• Monitor and evaluate progress and spending and prepare relevant reports
• Write study specific documents such as reports, etc.
• Co-ordinate and serve as point of contact between study sites, project leads, mentors and students (including face to face meetings, e-mails, video conferencing, etc.)

Required minimum education and training:

• Bachelor's Degree or Postgraduate Diploma in relevant field

Required minimum work experience:

• Minimum 3 years experience working in a research environment with project and finance administration experience

Desirable additional education, work experience and personal abilities:

• Experience in project management would be advantageous
• Incumbent should possess good administrative skills along with working knowledge of Microsoft Office packages
• Incumbent should possess good communication and interpretation skills
• Incumbent should be able to work in a pressurised environment while maintaining diplomacy and confidentiality
• Should be self-motivated, able to work independently as well as part of a team
• Should be ordered and systematic with strict compliance to protocols

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 12 September 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

AJ Personnel