Job Description

Join our Team: Where People, Purpose, Integrity, Partnership, and Professionalism thrive!Join our Engineering Dream Team: Building tomorrow's world, today!Come be a part of something extraordinary. Your future starts here at SMEC South Africa.Why SMEC South Africa?Innovation at our Core: We live and breathe innovation. At SMEC, you'll have the opportunity to work on nation-building projects that are characterised by sustainable, innovative solutions.Engineering Excellence: We're committed to pushing the boundaries of engineering excellence. Your skills will be honed and expanded through our commitment to using the best software and technology.Continuous Learning: In the fast-paced world of engineering, staying up to date is crucial. We invest in your growth with access to training and mentorship programmes.Collaborative Environment: You'll be part of a close-knit team of experts who value your insights and contributions, fostering an atmosphere of mutual respect and growth.Job Mobility: As a member of the Surbana Jurong Group, our global reach offers our people greater opportunities for job mobility and career growth.The Role :SMEC is seeking a talented and enthusiastic Project Administrator to join our Power and Energy team based in Cape Town office. We are a dynamic and innovative company dedicated to delivering excellence in various functional areas. The Project Administrator will play a key role in supporting financial project administration for specific functional groups, ensuring the efficient management of projects.Key Responsibilities:Document control.Minute-taking, Typing of letters and correspondence.Open new projects on BST.Filing project documents.Coordinate meetings and boardroom bookings.Coordinate and Capture Resource Planner (Division resource tool).Assist the project team in driving delivery dates and outputs.Support Project Manager with regards to daily requirements as needed - transmittals, filing, data capturing, extracting of information, noodles etc.Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements.Assistance at team meetings and other site and Project Manager level meetings as required - documentation, information registers, status reports, agendas, meeting minutes etc.Assist with the development and delivery of progress reports, documentation and presentations.Tender & BID Administrative duties:Check for, and source tenders and bids from various sources.Check for, and source tenders and bids from various sources.Updating office bids on the CRM bid register.Attend and / or arrange attendance to bid and tender clarification meetings.Arrange and manage deliverables in preparation of tenders.Compile relevant documents as required by the bid or tender.Submit clarification questions and follow up to get responses in time for submission.Bind and package bids and tenders for submission.Delivery and submission of bids and tenders.Follow up on submitted bids and tenders.Quality administrative duties:Quality compliance checks.Assistance with the Quality Management System.Check that all projects are setup and executed according to Quality Management System.Setting up client questionnaires.Assisting to close NCR on the QMSGeneral Administrative duties:Reception dutiesTravel management- local and internationalTimesheets and sundriesDiary managementOrganising training courses for the staff and associated administration involvedTracking training spend vs budgetLog training time/training requestsSupport and conduct secretarial duties to OOPM and OOPDAssist with interviews of new recruits.General office administration and management.Financial administrative duties which include:Preparation of invoices and payment certificates.Check supplier invoices for payment.Assist with forecast rollover and reporting.Recommended Qualifications, Skills and ExperienceMatric.Minimum 3 years' experience.Project administration / management experience.High proficiency in MS Word, Excel, Outlook, Power point, and Teams.Financial background.An added bonus would be experience in the consulting engineering or construction industries.How to applyAll applications must be submitted online. To apply, click on the "Apply Now" link below and follow the prompts.All recruitment activities go through our Recruitment & Talent function and currently, this role doesnt require agency input. Please do not forward resumes directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

Surbana Jurong