Job Description

Introduction

Through our client-facing brands Momentum Group, with Multiply (wellness and rewards program), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations. We help people grow their savings, protect what matters to them and invest for the future. We help companies and organization's care for and reward their employees and members. Through our own network of advisers or via independent brokers and utilising new platforms Momentum Group provides practical financial solutions for people, communities, and businesses. Visit us at www.momentumgroupltd.co.za

Disclaimer

As an applicant, please verify the legitimacy of this job advert on our company career page.

Role Purpose

The Project Coordinator will support project management activities by ensuring the effective planning, execution, and reporting of project deliverables. This role requires strong analytical skills, advanced reporting capabilities, and expertise in Microsoft Office tools to collate and present data in a professional format.

Requirements

Grade 12 or equivalent qualification
3 - 5 years' relevant experience (essential)
Advanced Microsoft Office skills (Word, Excel, and PowerPoint).
Experience in data consolidation and report writing.
Ability to create dashboards and professional presentations.
Power BI experience is a strong advantage.
Excellent planning and organizational skills.
Proficiency in project management software and tools.


A relevant tertiary qualification in one of the following fields would be advantageous:



Project Management (e.g., Diploma, Degree, or Certification in Project Management)
Business Administration
Operations Management
Data Analytics or Reporting


Professional Certifications (Beneficial but Not Required):



PRINCE2 Foundation or Practitioner
Agile Project Management Certification
Power BI Certification (if data visualization is a key requirement)

Duties & Responsibilities

Reporting & Data Management

Consolidate, draft, and present reports on project progress, status updates, risks, and outcomes on a weekly, bi-weekly, monthly, quarterly, and annual basis.
Gather and structure data from multiple sources to create comprehensive project reports.
Develop professional dashboards, presentations, and data visualizations to communicate insights effectively.
Ensure reports are accurate, well-structured, and visually appealing, using Microsoft Word, Excel, PowerPoint, and where applicable, Power BI.
Track key performance indicators (KPIs), milestones, risks, and dependencies, ensuring clear communication to stakeholders.


Internal Process



Assist in defining project scope in collaboration with the Project Manager, PMO, and stakeholders.
Maintain and update accurate project-related metrics, dashboards, and reports.
Schedule and coordinate project meetings, workshops, and agendas.
Document and distribute minutes of meetings and follow up on action items.
Monitor and reconcile project plans, resource schedules, budgets, and expenditures.
Coordinate logistics for project events and functions within budget.
Manage procurement and payment requisitions related to project activities.


Client & Stakeholder Engagement



Provide expert guidance and support to stakeholders and project teams.
Build and maintain strong relationships with internal and external stakeholders.
Ensure service level agreements are met and client expectations are effectively managed.
Identify opportunities to enhance service delivery and operational efficiency.


People & Development



Foster collaborative working relationships with team members and stakeholders.
Positively contribute to change initiatives within the organization.
Continuously enhance professional skills, project management knowledge, and reporting capabilities.
Participate in knowledge-sharing initiatives and contribute to process improvements.


Financial & Risk Management



Support financial planning and cost management within the project scope.
Identify cost-saving opportunities and optimize operational efficiencies.
Ensure responsible use of company resources.
Participate in risk identification and mitigation discussions.

Competencies

Project Coordination & Organizational Skills:



Planning and scheduling - ability to coordinate project meetings, workshops, and events.
Task tracking and follow-ups - ensuring all project milestones and action items are completed.
Time management - ability to juggle multiple priorities and meet deadlines.
Procurement and financial administration - processing purchase orders, invoices, and managing budgets.


Documentation Skills:



Advanced Microsoft Office Suite skills (Excel, Word, and PowerPoint) - required for professional reporting, presentations, and data analysis.
Experience with data consolidation and reporting - ability to gather, structure, and present project data in a meaningful way
Power BI knowledge (advantageous) - ability to create dashboards and visual reports.
Knowledge of the project management lifecycle (from initiation to close-out)


Stakeholder & Communication Skills:



Strong written and verbal communication skills - ability to draft emails, reports, and presentations clearly and professionally.


Reporting skills:



Ability to compile and draft project reports (weekly, bi-weekly, monthly, quarterly, and annual reports).
Data analysis and interpretation - ensuring accurate and meaningful insights are communicated.
Experience in formatting and structuring reports professionally.
Strong attention to detail when compiling and consolidating information.
Presentation skills - ability to prepare and deliver professional presentations for stakeholders.
Problem-solving skills


Behavioural Competencies



Proactive and self-motivated - takes initiative and follows through on tasks.
Adaptability and flexibility - able to work in a dynamic and fast-paced environment.
Team-oriented mindset - works well in a collaborative environment.
Accountability and ownership - take responsibility for tasks and delivers high-quality work.
* Critical thinking - able to assess situations and propose effective solutions.