Job Description

Key Responsibilities:

• Documentation and Reporting:

• Maintain and update project documentation, including project plans, schedules, and status reports.
• Prepare and distribute project reports, presentations, and meeting minutes.
• Ensure all project documentation is stored correctly and accessible to team members.
• Project Coordination:

• Schedule and coordinate project meetings, workshops, and reviews.
• Assist in the preparation of project proposals, contracts, and budgets.
• Track project progress and update project management tools and systems.
• Communication and Support:

• Serve as a point of contact for project-related inquiries and communications.
• Facilitate effective communication between project team members and stakeholders.
• Assist in resolving any administrative issues that may arise during the project lifecycle.
• Resource Management:

• Coordinate the allocation and tracking of project resources, including personnel, equipment, and materials.
• Support the onboarding of new project team members.
• Quality Control:

• Ensure adherence to project management standards, processes, and best practices.
• Assist in monitoring project risks and issues and support the implementation of mitigation plans.

• Financial Administration:

• Assist in budget tracking and financial reporting.
• Process project-related invoices and expenses.

Qualifications:

• Bachelors degree in business administration, Project Management, or a related field.
• 10 years of experience in a project administration or coordination role.
• Proficiency in project management software (e.g., MS Project, Asana, Trello).
• Strong knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Detail-oriented with strong problem-solving abilities.

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