Job Description

Project Administrator: (Transformation and Advocacy Department) Durbanville (Western Cape)12 Month contract to start immediately!R15 000- R20 000 Per Month Negotiable on Qualification and ExperienceOur client, an established Waste Management concern is search of a Project Administrator to administer and ensure the smooth and efficient management of a project. Overall, the project administrator ensures that administrative and logistical aspect of the projects are handled efficiently, contributing to the successful completion of the projectThis Project Administrator will report to the Enterprise Development Manager. One must have strong attention to detail, advanced excel skills, learn quickly and have an excellent grasp of the English language.This person will be responsible for amongst others, administrative support, communication, document management, project coordination, resource allocation, reporting, compliance and standards, problem-solving and financial administrationKey Deliverables:Business Administration:

• Answering phones and responding to requests and inquiries.
• Drafting and e-mailing correspondence on multiple platforms.
• Review and filter applications and submit them to the relevant department.
• Flag or escalate any issues raised.
• Provide admin support to the Projects Team.
• Manage the travel requirements for the Projects Team.
• Setting up and liaising on accounts with key service providers to supply the business.
• Coordinate filing systems including One Drive.
• Obtain quotations and invoices and effectively communicate between Service Providers and the Projects Team with regards to quotations and invoices.
• Accurately review and submit financial documentation with finance department.
• Database capturing and management i.e., servers, Stakeholders, suppliers,
• Maintaining financial, stakeholder, and supplier records.
• Taking detailed minutes and accurately capturing action points, producing high-quality end products, circulating to attendees, and following up on actions.
• Scan/file invoices and expense claims electronically.
• Coordination of Consumables/PPE/Signage and stock management.
• Ensure effective communication with suppliers.
• Managing and updating company databases, stock level management, record keeping, replenishment orders, consumables, and PPE issuing.
• Coordinate procurement of Projects deliverables.
• Protect the organisations value by keeping information confidential.
• Collecting the necessary reporting data from project partners.
• Noting data coming in from partners, identifying any issues, and supporting partners in finding a solution.

• Ensure that the necessary equipment for the Training Facilitator is set up ahead of training sessions (for example, tablets, systems, etc.

General

• Maintain excellent communication and relationships with vendors, employees, and management.
• Work with suppliers and internal team to improve systems.
• Other various ad-hoc tasks as needed

Qualifications Needed:

• Business Administration/Project Management tertiary qualification or equivalent qualification required

• 3-5 Years proven and relevant administration experience within projects gained within the sustainability and waste management/recycling or plastic manufacturing and / or related industry will be highly advantageous!
• High proficiency in MS Excel, must be able to use Pivotables, Vlookups etc.
• High proficiency in Microsoft Office is essential.
• Must be well-presented and professional.
• Knowledge of data management
• Must be willing to competency-based testing.

Fluency in African languages beneficial

• Must have drivers licence and vehicle

Please Note: Only HDI candidates may apply due to the position being in line with the companies BEE requirements.

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