Job Description

Overall job purpose:To support the Industry Learning and Capacity building team with project and event administration and expertise. The role will work on project close out for our client's Conference 2023, planning and creating workstreams for 2025. Planning, delivery and close out of Industry Awards 2023 and planning for Industry Awards 2024. Adhoc requirements relating to delivery of the Capacity Building Strategy and Plan.Responsibilities:

• Develop and manage the project plans, repository, sharing of access with internal and external stakeholders for all projects.
• Develop project plans for all projects, update plans, distribute action items and follow up, ensure version control.
• Scheduling recurring and adhoc meetings for all projects.
• Co-create and manage projects risk register.
• Co-create agenda, distribute agenda and post meeting notes
• Help to drive project outcomes and deadlines through project plans, action items, follow-ups.
• Manage and run some project work streams e.g. sponsor and exhibitor admin process for 2025, nomination process and RSVPs for Industry Awards.
• Coordinates and collaborates solutions for project challenges.
• Assists with planning, implementation and management of new learning projects which may include for example development of our clients' webinars, mentorship programs and new learning platforms.
• Understands Finance systems and process flows.
• Manages multiple stakeholders needs, priorities and expectations through strong communication and interpersonal skills.
• Collaborates with multiple stakeholders to understand Compliance, Risk and Governance and Finance policies as it applies to our systems and processes.
• Adhoc admin related to all projects the Industry Learning and Capacity building team manage.

Key attributes:Education and experience

• 3+ years of experience as a Project administrator
• 1-2 years of experience as an events coordinator
• A relevant tertiary qualification from a recognised Institution
• Experience in running multiple projects

Knowledge:

• Strong knowledge of project management tools, agile ways of working
• Knowledge of various components of event planning
• Strong facilitation presentation knowledge and skills to run with meetings, develop action plans, report and raise risks

Skills:

• Strong attention to detail
• Project Management Skills
• Strong stakeholder management and communication
• Analytical thinking and problem solving - with a future focus (not only solving for the now)
• Detail-oriented and committed to a high level of accuracy.
• Personal organisation and time management discipline.
• Good communications skills (verbal and written).
• Good interpersonal and consultative skills.
• Strong facilitation & presentation skills.
• Team orientation with ability to motivate others towards performance.
• Ability to work independently.
• Ability to work under pressure and on multiple priorities as the same time.
• Demonstrating resilience.

Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.

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