Job Description

Job Summary A company that offers a comprehensive range of interventions, from the selection of people to be trained and the designing of the course material to the actual training has an exciting opportunity for a quality-oriented Project Coordinator in Eastern Cape. The primary requirement for this position is the implementation of our client projects both on and off-site in line with signed off Client Service Level Agreements as well as project implementation plans / schedules. The role is responsible for operating within the confines of PMIs Quality Management System which governs our accreditation and registration as a Skills Development Provider. National Diploma Project management skills and exposure to the project management environment Experience in education, training, and development Experience working with SETA's advantageous Administration experience in an educational institution Relevant NQF level 4 qualification Working knowledge of MS Office with strong Excel skills Own vehicle and drivers license advantageousxc3x82 Project Scoping and Management Ensure that you and SDM, have met with the sales team and understand the required deliverables and time-frames of the agreed project Draft a project plan/schedule as per client requirements and the Qualification requirements Ensure SLA, seta and Audit compliance at all times Provide information with regards to the billing (supporting documentation) Keep the sales informed of any developments on the project on a continuous basis Liaison with SMO, client, learners, COE staff, Quality Management ensuring all processes managed in line with our internal SOP and QMS process Project Initiation Ensure learners meet the minimum requirements of the selected qualification by conducting pre-assessments and providing the Account Manager with a report of the results and recommendations Confirm and prepare venues and/or refreshments in accordance with project plan/SLA Prepare relevant documentation within the required timeframes to meet deadlines for client and Seta requirements including Letters of Intent where relevant Schedule and conduct Learner Inductions Ensure that learnership agreements are signed and supporting documentation is completed by the learners according to QMS requirements Complete Learner sign-up and prepare all documentation in accordance with QMS requirements Complete Learner Registrations with relevant Setas and obtain proof of registration and upload to SOP folder Interview facilitators to build the database Provide scope to COE to validate and add to database Project Coordination Ensure learnership agreements are handed over to the Administrator to check and scan and uploaded to SOP folder Prepare Registers for Induction and classes Ensure administrator hands over attendance registers and learner material Collect and checking attendance registers before handing over to administrator to upload Ensure leave forms are submitted and handed over to administrator where applicable Ensure administrator continuously updates QA files and learner POEs Ensure that learner evaluations are received per workshop and handed over to the administrator Receive and check PoE submissions and hand over to administrator for filing Capture attendance and results onto LMS Project Monitoring and Support Support SDM with the project briefing of facilitator/assessor and reporting Ensuring that learners attend all classes and provide support to learners and facilitators, Assessors Ensure that coaching/facilitator reports are received per workshop and checked for learner progress Investigate and consult with learners at risk and highlight areas of risk to managers to discuss with client Provide client reports to SDM when required Ensure portfolios of evidence are maintained to the highest standards at all times Receive Assessed and Moderated files back and check for completeness and quality of Assessment and Moderation done Delivering/submission of Documents to local Seta (Regional) when required Check portfolios of evidence as per the check-list to ensure completion and ascertain gaps prior to the assessment being scheduled Action remediation sessions for learners Project Close-out Action feedback on internal moderation from the COE Ensure adherence to SOP requirements Capture results/spreadsheets for Seta exits Prepare files for external moderation and external verifier where applicable Archive all documentation after external moderationTalentCruRecruiter

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